Emory

Administrative Assistant, Senior

Job Number
101305
Job Type
Regular Full-Time
Division
School Of Medicine
Department
SOM: HMO: Admin
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Clerical & Administrative
Campus Location (For Posting) : City
Atlanta
Location : Name
Emory Campus-Clifton Corridor

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

Hematology and Medical Oncology is a large and growing Department in the Emory School of Medicine, very active in research, education, and (patient) service. The Chair of the Department and the Senior Administrator seek to fill a vacancy: candidates should be versatile, self-motivated, and excellent communicators, able to engage on behalf of leaders in multiple settings and environments. We look forward to welcoming a new member to the team!

 

JOB DESCRIPTION:

  • With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).
  • Oversees office operations and ensures office activities comply with policies and procedures.
  • Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements.
  • Develops and maintains spreadsheets.
  • Initiates, processes and maintains records and invoices.
  • Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.
  • Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).
  • Ensures manager is appropriately prepared for daily activities.
  • Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
  • Prepares charts and graphs for reports and presentations.
  • Reviews incoming correspondence and identifies items of special interest to manager or others.
  • Screens items that can be routinely handled and prepares appropriate responses.
  • Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.
  • May take dictation or transcribe from a machine.
  • Maintains various databases and/or spreadsheets.
  • Sets up and organizes filing systems. Answers, screens and routes incoming telephone calls.
  • May supervise or direct the work of other administrative clerical/secretarial employees.
  • Oversees ordering and maintenance of office supplies and forms.
  • May coordinate domestic or foreign travel arrangements.
  • Performs related responsibilities as required.


MINIMUM QUALIFICATIONS:

  • A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
  • Proficient with word processing, spreadsheet, and presentation software applications.

PREFERRED QUALIFICATIONS:

  • Candidates with experience providing administrative support services to senior leaders/executives in academic and/or healthcare organizations 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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