Associate Director of Advancement and Alumni Services (Project Manager)

Job Number
Job Type
Regular Full-Time
Advancement &Alumni Engagement
ADV: Eng, Comm, and Marketing
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Advancement & Fundraising
Campus Location (For Posting) : City
Location : Name
Emory Campus-Clifton Corridor

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.



The Engagement, Communications & Marketing team within the division of Advancement and Alumni Engagement connects alumni to the university and each other, builds traditions, and fosters student and alumni leadership. They also focus on the divisions branding through print, digital media, and event logistics for the purpose of cultivation, solicitation, and stewardship. This position will report to the Director of Advancement and Alumni Services.  



  • Guides operational aspects for an advancement and alumni engagement program in a school or unit.
  • Develops plans and objectives to ensure success of the program, while working with other departments and colleagues.
  • Leverages relationships within the school or unit as well as central service units to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of advancement and alumni engagement processes.
  • Writes/creates briefings, reports, letters, and other materials for the school/unit.
  • Manages multiple projects supporting the engagement or fundraising goals of the school/unit.
  • Makes decisions on how data should be collected and routed for updating reports in systems, and ensuring reporting is processed appropriately.
  • May provide administrative, event, or technical support.
  • May administer budgets.
  • May manage relationships and service agreements with outside vendors and internal customers.
  • Performs other related duties as required.


In addition to the duties outlined above, the Associate Director may be required to:

  • Partner in the development, facilitation, or management of fundraising efforts, alumni engagement, and program objectives.
  • May include pipeline referrals and development, alumni/constituent giving, and donor relations activity.
  • Provide onboarding support for new staff members.
  • Represent the department working with other departments across the division/University.
  • Provide support for team projects, such as budget management and transaction support, including reconciling and submitting transaction reports, expense reports, purchase orders, check requests, and invoices.
  • Lead projects, cultivation and stewardship events, moves management, metrics, and data analysis for program evaluation.


  • A bachelor's degree and three years of experience in an office setting, OR an equivalent combination of education, training, and experience.


  • Successful candidates will possess experience in project management, managing budgets and financial reports, working with various technologies including advanced knowledge and experience with Microsoft Office Suite, database and project management software, and CRM systems.
  • Strong interpersonal and problem-solving skills with the ability to work with ambiguity, and navigate a complex work environment.
  • Strong organizational, written, and verbal communication skills and possess the ability to manage multiple projects simultaneously.
  • Experience managing projects, working independently as well as collaboratively to achieve goals, with a commitment to delivering excellent customer service.
  • Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.
  • Project Management Professional Certification.
  • Flexibility to accommodate changing priorities and deadlines.
  • Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion. 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.


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