Emory

Executive Administrative Assistant - Global Health WHSC

Job Number
103845
Job Type
Regular Full-Time
Division
Exec.V.P. for Health Affairs
Department
EVP Health Affairs
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Clerical & Administrative
Campus Location (For Posting) : City
Atlanta
Location : Name
Emory Campus-Clifton Corridor

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

This position has the primary responsibility for providing administrative support to the Vice President for Global Health. The Vice President for Global Health not only focuses on Emory’s relationships with prominent public health organizations across the globe, but also with other key institutions and partners, internally and externally, focused on improving global health. The Vice President for Global Health is a strategic leader committed to diversity, equity and inclusion.

 

JOB DESCRIPTION:

  • Provides administrative support to the highest level of administration within the organization, primarily consisting of board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine.
  • Examples are limited to a Dean of a College or School, Vice President, President or Chief Executive Officer of an affiliate, etc.
  • Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
  • Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.
  • Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
  • Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution. Assists in the administration and interpretation of policies and procedures for the organization and department.
  • May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
  • May act as a spokesperson for departmental inquiries.
  • Performs related responsibilities as required.

ADDITIONAL JOB DUTIES:

  • This position requires the individual to have flexibility in their work schedule to address critical issues that arise during business requiring immediate attention by the Global Health Institute.
  • A key area of work of this position is to organize, plan, and manage a complex calendar and to define and monitor follow-up actions, using a task management tool.
  • This includes maintaining, scheduling, organizing and executing key meetings, in person and virtual, aimed at supporting the Emory Global Health Institute’s strategic plans developed by the Vice President for Global Health.
  • In addition, this position works closely with other administrative support positions within the Emory Global Health Institute, the Woodruff Health Sciences Center and across Emory University.
  • Commensurate with the status of this position, there will be responsibilities in preparing, editing and distributing meeting notes and actions, presentations, draft reports, correspondence, and other documents.
  • This effort will involve external groups throughout international organizations as well as internal departments at Emory University and require excellent interpersonal and communications skills.
  • This position assists the Vice President for Global Health, Director and Associate Director with travel arrangements, both domestic and international.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in business administration, communications or a related field.
  • Three years of office administration or senior secretarial experience.
  • Or equivalent combination of experience, education, and training.
  • Previous experience MSOffice.
  • Positions in this classification may require the ability to type 60 words per minute.

PREFERRED QUALIFCATIONS:

  • The candidate must be able to understand and accept accountability for supporting the Vice President for Global Health’s business agenda, successfully orchestrating a complex calendar of events, assisting with the monitoring emails for business context, key action items and follow-ups, while understanding multi-organizational dynamics.
  • The successful candidate must be highly organized but comfortable working in a fast-paced and fluid environment with rapidly changing demands; succinct communication skills and extreme attention to detail are also important.
  • The candidate will also be involved in preparation of presentations and/or reports.
  • Excellent verbal and written communications skills and strong interpersonal skills are required for participation in a team environment.
  • Strong computer software skills necessary to maintain critical, confidential information for the Vice President for Global Health and leadership team.
  • Individual must be able to work independently in a fast-paced environment, prioritize work, make sound judgments, and handle confidential information.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department of work. 

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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