Project Coordinator - Rollins School of Public Health

Job Number
Job Type
Regular Full-Time
School Of Public Health
SPH: Epidemiology
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Business Operations
Campus Location (For Posting) : City
Location : Name
Emory Campus-Clifton Corridor

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A team of researchers in the Departments of Epidemiology and Global Health at Rollins School of Public Health, Emory University has been conducting research aimed at improving prevention, care, and treatment of tuberculosis (TB) including drug-resistant TB, TB/HIV co-infection and latent TB infection, as well as examining the impact of TB on non-communicable diseases such as diabetes. The group collaborates with partners at other U.S. institutions as well as partners based at international sites in South Africa, Ethiopia, Brazil, India and country of Georgia.


We are seeking a self-motivated, highly-organized Project Coordinator with experience in research project management, who will be responsible for coordinating and monitoring the quality and project progress of a NIH-funded research project being conducted at an international research site. This is a 15-month position with opportunity for renewal. When international travel is possible, this position requires up to 30-35% travel to the international site(s) for monitoring project progress. This position reports to the Program Director.



  • Manages a project.
  • Coordinates the strategic planning process and monitors progress toward achieving project goals.
  • Assists in developing, administering and monitoring project related budgets.
  • Coordinates logistical arrangements for related conferences, conventions or meetings.
  • May assist in identifying funding resources and in developing funding strategies and initiatives.
  • Develops and generates various operational and statistical reports.
  • Represents and promotes the project at various speaking engagements.
  • May write grants, reports, briefings, newsletters, promotional or other written material related to the project.
  • Performs related responsibilities as required.



  • Provide principal administrative and research support to the Principal Investigator and Program Director in the administration and implementation of multiple NIH funded projects and their completion
  • Be responsible for communication across research sites and collaborating agencies based in the U.S. and internationally, including daily emails, biweekly video/teleconferences and quarterly site visits
  • Prepare agendas for and lead weekly project U.S. team meetings, and biweekly conference calls with international team members, write and distribute minutes for all meetings
  • Serve as a point of contact and interact with the study personnel at the international study site(s) to ensure smooth integration of the study into the clinical and programmatic setting
  • Work with on-site project staff to ensure compliance to all aspects of the project protocols and national and international regulations
  • Develop and maintain standard operating procedures (SOPs) for activities at each site
  • Track screening, enrollment and follow-up visits of study participants
  • Prepare and present periodic progress reports, meeting agendas and minutes, and action items to document project progress and next steps in regular team meetings with the Study Investigators, Program Director and other Key Personnel
  • Develop and monitor implementation of project work plans
  • Review study database and develop data reports to track study progress
  • Work closely with the study data management teams for any database or paper case report form (CRF) revisions
  • Work with the site study staff to monitor accuracy and completeness of data collection and data entry to ensure quality data management
  • Conduct quarterly visits to the international study site(s) to represent the U.S. project team in meetings and discuss project progress, and conduct site monitoring including quality control (QC) of informed consent forms, study CRFs and source documents. When international travel is not possible, QC of CRFs and source documents will be conducted from the U.S. through review of scanned and emailed documents
  • Prepare and send daily notes to the Principal Investigator, Program Director and other Key Personnel during international site visits, detailing study activities and meetings with local collaborators
  • Collaborate closely with site investigator to provide targeted support and training of international study staff members to ensure accurate and timely completion of all project activities
  • Prepare and submit ethics applications, including amendments and annual renewals to the Emory Institutional Review Board (IRB); oversee ethics applications at all relevant site IRBs
  • Assist the Principal Investigator and Program Director in monitoring project-related budgets, including reviewing project ledgers and invoices, and tracking expenses
  • Complete additional research duties as assigned
  • Except for during site visits, work from assigned desk located in Rollins School of Public Health Epidemiology department. The Project Coordinator must be willing to work in the office at least 3-4 days per week. Flexible work arrangements can be considered for the other 2-3 days per week depending on project needs.


  • A bachelor's degree in a related field and three years of related project management experience, or an equivalent combination of experience, education and training.


  • Masters in Public Health or related field from an accredited school is preferred
  • Experience with international research projects is preferred
  • Ability to manage multiple priorities while working as part of a geographically dispersed team
  • Accuracy and attention to detail is required
  • Ability to work independently with minimal oversight and willingness to take ownership of project
  • Must have excellent interpersonal and organizational skills
  • Must be a strong communicator, including promptly responding to emails, clearly presenting study progress to collaborators and key personnel, and leading conference calls and team meetings
  • Ability to work effectively in teams
  • Knowledge of human subjects research study design and regulations, epidemiology and biostatistics
  • Must have the ability to complete tasks in a timely manner
  • Ability and desire to travel internationally multiple times per year to study sites during 2-3 week trips, to support the needs of the project
  • Strong computer skills, including Microsoft Office suite applications


NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

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