Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Dedicated to discovering causes, preventions, treatments, and cures of disease, Emory National Primate Research Center (EPC) is improving human and animal health and lives worldwide. One of seven NPRCs funded by the NIH, EPC conducts studies that make breakthrough discoveries possible. Learn more at http://enprc.emory.edu

The Division of Research Administration Services (RAS) within the Emory National Primate Research Center at Emory University is currently seeking a full time Research Admin, Pre-Award Manager to join our team. Our work consists of managing a team of 4 pre-award administrators with submission of federal and non-federal proposals, progress reports and just in time requests.   

Collaborate. Innovate. Serve. These three simple words capture what we do at EPC to help advance science and improve the health and well-being of humans and non-human primates. This is an amazing opportunity to indirectly save and change lives and make a positive impact in the science and research community. 

Reporting to the Research Administration Services (RAS) Director, the Research Administrator, Pre-Award Manager leads and supervises all staff performing pre-award activities for the sponsored projects research portfolio for their assigned department, division, or school.

JOB DESCRIPTION: 

• Monitors workload distribution and redistributes tasks, as appropriate.
• Provides guidance to team members, as appropriate.
• Mentors staff for professional development.
• May perform post-award activities in support of the RAS unit.
• Understands and applies federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.
• Applies costing rules and regulations to federally funded projects.
• Analyzes information and formulates conclusions.
• Ensures strong levels of customer service to faculty and departments being served.
• Addresses issues that violate performance levels or terms of the RAS performance level agreements, both with internal RAS staff and with departments and/or faculty.
• Performs pre-award activities to include developing a budget, compiling proposal contents, entering proposal into EPEX, assisting PIs in submission of JIT forms, preparing CAS exceptions for approval, interacting with OSP and assisting in the preparation of sub-award documents and relationships with other partners on a project.
• Prepares high-quality written reports.
• Works with Post-Award Manager to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS: 

• Bachelor's degree and five years work-related grants and contracts experience OR equivalent combination of experience, education, and training.

PREFERRED/DESIRED QUALIFICATIONS: 

• Experience at a large research institution where the volume and complexity of the proposal and award portfolio is similar to Emory.
• Experience with NIH, NSF, and other agencies’ pre-award proposal submission and post-award management duties.
• A strong aptitude for and a demonstrated ability to develop and maintain positive and productive relationships with faculty, staff, partners, and other stakeholders.
• Demonstrated strong critical thinking and analytical skills; specifically, the ability to analyze/interpret data and make recommendations.
• Direct experience supervising individuals and/or teams and promoting their professional success.
• Training in and knowledge of topics related to diversity, equity, and inclusion or a track record of promoting diversity, equity, and inclusion in the workplace.
• Excellent interpersonal and written and verbal communication skills.
• Supervisory experience preferred.
• Knowledge of federal rules and regulations relating to research grant and/or contract activity, with specific deep understanding of the award proposal processes for multiple sponsoring bodies.
• Proficiency with MS Office Suite software.
• Possess experience with Emory University’s research administration supply chain.
• Have knowledge of and experience with all facets of the grant lifecycle.
• Possess of and experience with non-human primate research and the associated federal regulations OR a sincere willingness to learn.
• Be committed to faculty/PI (customer) service.
• Be committed to developing and sustaining a high-performance work team.
• Be committed to actively collaborating and engaging with local leadership (EPC Director, EPC CBO, etc.).
• Support the RAS navigation culture.
• Focus on eliminating barriers to progress
• Can serve as a coach and a doer--demonstrate a willingness and ability to both coach the team members to achieve their potential and complete pre-award tasks on high volume deadlines, during staff absences, and when staff need assistance.
• Demonstrate flexibility, including a willingness and ability to respond to changing circumstances and expectations.
• Embrace transparency.
• Focus on identifying and implementing solutions—not assigning blame.
• Possess a strong work ethic; is dedicated to achieving results not making excuses.
• Be a proactive advocate guided by a genuine commitment to servant-leadership, fostering collaboration among members of the EPC RAS pre- and post-award teams; does NOT micromanage.
• Serve as an involved, accessible, supportive, and compassionate team leader driven by a commitment to shared accountability.
• Be a lifelong learner committed to the ongoing professional development of the team.
• Serve as a calm, persistent, and efficient leader who is attentive to details and deadlines and sets a creates a positive work environment.
• Possess excellent oral and written communication skills and a demonstrated dedication to open dialog with all stakeholders.
• Understand process improvement models; can identify gaps, propose solutions, implement strategies, and assess outcomes.
• Understand and deploy conflict resolution skills.
• Serve as a creative and innovative problem-solver who also recognizes the value of compromise.
• Promote a culture of engagement that values diversity, equity, and inclusion.
• Be committed to the achievement of a work environment in which all individuals are treated fairly and respectfully, have equal access to opportunities and resources, and can contribute fully to the Unit’s success.

WORKING ENVIRONMENT: 

• Work environment is primarily remote.
• Work is normally performed in a typical office environment. 

PRE-EMPLOYMENT SCREENING STATEMENT: 

Emory NPRC in conjunction with Emory University conducts pre-employment screening for all positions which may include an INA and criminal background check, verification of work history, academic credentials, licenses, and certifications, drug screening, requirement of various vaccinations, and health assessment. Employment is contingent upon a clear background screening.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed.  Emory reserves the right to change this status with notice to employee.

The COVID-19 vaccine or an approved exemption is currently only required for individuals working in a clinical setting. For more information on the University or Hospital policies, including exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.