The Program Coordinator will provide programmatic support for the Office of Professional Development and Career
Planning, which oversees training programs in ethics, teaching, career development, communication, fellowships, and grant writing for approximately 1900 graduate students across 42 PhD programs, 9 master’s programs, and 15 Certificate programs. This position reports to the Assistant Dean of Professional Development and Career Planning.
- Works with the staff and with the leadership team at the Laney Graduate School to ensure the alignment and
quality of the offerings to the “One Emory” vision and to advance the new LGS strategic plan.
- Supports the Assistant Dean for Professional Development and Career Planning in implementation of new
programs, delivery of existing programs, and overall operations of the office.
- Organizes, coordinates, and manages projects and responsibilities related to the program, including
coordinating departmental calendar of events, corresponding with visiting speakers and coaches,
communicating with prospective attendees, and setting up and tearing down events.
- Manages all logistical arrangements for workshops, meetings, conferences, and travel. Specifically, manages all
logistics for room reservations, catering, communications, and acting as event host.
- Supports research to identify factors that may impact the success of the program, including tracking and
reporting of attendance, assessment, outcome, and financial data.
- Supports the communication and marketing (including social media) to increase graduate student awareness
and participation in departmental activities.
- Works in collaboration with other partners (e.g. Student Affairs, Advancement and Alumni Engagement,
Diversity, Recruitment, and Community Engagement, English Language Support Program, Office of Postdoctoral Education, Career Center, etc.).
- May represent the office at various conferences, meetings, or seminars, internal and external to Emory.
- Prepares and distributes operational, statistical, and financial reports, as requested.
- Ensures preparations are accurate and factual, and in compliance with federal and state regulations and/or institutional policies.
- Monitors departmental expenditures and ensures accurate and timely processing of expense reports,
reimbursements and all related expenses for the Department.
- May serve on various University committees representing the office.
- May supervise program staff, interns, and/or volunteers.
- Performs related responsibilities, as required.
- Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
- Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
- Conducts research and gathers information to develop various publications.
- Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
- Assists in developing and coordinating program-related conferences, conventions, or meetings.
- Monitors expenditures and may participate in the budget planning process and prepare financial reports.
- May assist in identifying funding resources and developing fund-raising strategies and initiatives.
- Prepares operational and statistical reports.
- Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
- May supervise assigned project staff, interns and/or volunteers.
- Performs related responsibilities as required
- This is not an administrative support position.
- Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.
- Proficiency in software such as Canvas or other LMS, Qualtrics or other survey software, AirTable or other project management or relational database tools
- Experience with professional development and career planning
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.