Emory

Grants Manager - Oxford College of Emory University

Job Number
123508
Job Type
Regular Full-Time
Division
Oxford College
Department
Finance and Admin-Personnel
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Business Operations
Campus Location (For Posting) : City
Oxford
Location : Name
Oxford College

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

Located 36 miles east of Atlanta on Emory’s original campus in Oxford Georgia, Oxford College of Emory University invites candidates to apply for the Grants Manager position. 

 

JOB DESCRIPTION:

  • Researches, identifies, evaluates, and matches grant opportunities for institutional, centers, and individual faculty at Oxford College.
  • In coordination with Oxford's Senior Associate Dean of Teaching, Scholarship, and Strategic Initiatives and CBO, develops and manages a comprehensive grant-seeking strategy for the institution, centers, and individual faculty.
  • Builds and maintains relationships with funders and grant-making organizations and central partners in finance, research administration, foundation relations, corporate relations, and others as needed.
  • Ensures strong levels of concierge level customer service to faculty and stakeholders being served.
  • Individually collaborates with faculty to introduce them into the grant and sponsored program arena and provides one-on-one, personalized service.
  • Informs faculty on the availability of resources with a concentration on non-clinical, non-lab grants in the humanities and social sciences.
  • Assists faculty in developing competitive proposals and creating complex multiyear budgets that are consistent with objectives stated in the grant proposal narrative.
  • Provides editorial and writing assistance as appropriate in collaboration with Emory's CFDE.
  • Assists faculty in developing concept papers to submit to potential sponsors.
  • Develops and maintains collaborative working relationships with faculty. Supports day-to-day activities of pre- and post-award lifecycle of grants.
  • Pre-award activities include, but are not limited to, assisting faculty in the development, preparation, and submission of grant and contract proposals.
  • Ensures all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process.
  • Ensures proposals are entered and routed in a timely manner for further review.
  • Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
  • Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
  • Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
  • Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness. Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).
  • Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.
  • Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.
  • Works effectively with other offices (central, school, departments, divisions) on research proposals.
  • Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.
  • Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research.
  • Ensures adherence to quality standards and all policies and award regulations.
  • Create high-quality written reports.
  • Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
  • Sets up award in financial system.
  • Distributes award information to PIs, co-PIs, and relevant staff and other units.
  • Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
  • Reviews and reconciles award expenditures and budgets, making adjustments, as necessary.
  • Projects and forecasts future award expenditures.
  • Manages budget, reporting, and compliance timelines through the lifecycle of the grant or contract.
  • Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
  • Completes financial reports to be sent to sponsor, as required by the award terms and conditions.
  • Monitors compliance with agency and University regulations regarding reporting.
  • Completes invoice and submits to sponsor (for certain award types only) or coordinates invoicing with proper central units (finance and research administration).
  • Assist PIs with non-financial report submissions, as necessary.
  • Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
  • Facilitates the approval of invoices to pay subcontractors.
  • Reviews effort reports and manages quarterly effort certification process for assigned units.
  • Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
  • Assists in transferring awards out of the university.
  • Closes out all funded projects consistent with university process and timelines.
  • Performs other related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • A bachelor's degree and five years of work experience related to grants and contracts experience, particularly in humanities and social sciences, OR an equivalent combination of education, training, and experience. A master's degree is preferred.
  • Ability to prioritize tasks, work independently, maintain confidentiality, and take initiative towards continuous process improvement.
  • Demonstrated excellence in judgment and independent creative problem-solving skills.
  • Accuracy in the development of complex multiyear budgets.
  • Certified Research Administrator certification preferred.
  • Proven experience in grant writing and management.
  • Knowledge of fundraising databases and grant finding funding tools.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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