Program Coordinator - School of Medicine - General Surgery

Job Number
Job Type
Regular Full-Time
School Of Medicine
SOM: Surgery: General
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Business Operations
Campus Location (For Posting) : City
Location : Name
Emory Campus-Clifton Corridor

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.


This position will report to the Sr. Program Coordinator UME, (or to Sr. Dir, Education and Global Surgery), and will work closely with faculty leadership of medical student education (UME) within the Department of Surgery. A focus will be on program administrative support for the third year (M3) clerkship and the fourth year (M4) Sub-Internship, electives, and the SURG20 elective course. This position will be lead point of contact for M3 students during clerkships in Department of Surgery, coordinating with other divisions and departments and with OMESA/SOM.



  • Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
  • Primary responsibility for creating student site assignment schedules and entering into OASIS system; onboarding for each site for M3 and M4 students (including security, parking and building access; onboarding documentation; EMR training; assigning lockers, etc.)
  • Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
  • Conducts research and gathers information to develop various publications.
  • Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
  • Assists in developing and coordinating program-related conferences, conventions, or meetings.
  • Monitors expenditures and may participate in the budget planning process and prepare financial reports.
  • May assist in identifying funding resources and developing fund-raising strategies and initiatives.
  • Prepares operational and statistical reports.
  • Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
  • May supervise assigned project staff, interns and/or volunteers.
  • Communicates with students throughout clerkship regarding reminders, schedules, routine communications; communication with residents, fellows and faculty regarding timely completion of student evaluations.
  • Preparation of green book and other student resource materials, necessary updates to Canvas course.
  • May assist with M1 student Week on the Wards materials preparation and other UME materials, including potentially materials for SURG20, a monthlong elective course preparing M4s who are pursuing surgical residencies.
  • Responsible for ensuring preparations for technical skills labs and lectures (supplies setup, monitoring of supply levels, cleanup).
  • Responsible for tracking responses to student evaluations, preparation of grading face sheets for faculty.
  • Performs related responsibilities as required.
  • This is not an administrative support position.


  • Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.


  • Prior experience with OASIS and Canvas platforms is desirable
    Prior experience with medical education
  • Ability to manage multiple tasks and prioritize appropriately
  • Must be able to work independently while also communicating clearly with faculty and staff partners


NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.


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