Senior Research Admin Coordinator - School of Medicine Psychiatry

Job Number
Job Type
Regular Full-Time
School Of Medicine
SOM: Psych: Child Psych - CAMP
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Campus Location (For Posting) : City
Location : Name
Wesley Woods

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.


The Emory Addiction Center in the Department of Psychiatry and Behavioral Sciences seeks a Senior Program Officer. They will be responsible for managing a newly funded National Institutes of Health R01 project focused on integration of substance-related care into family planning settings, in partnership with a major national sexual and reproductive healthcare organization and applying implementation science.



  • Assists in managing administrative activities associated with research projects including training and supervision of personnel, grant and budget preparation, data management and statistical analysis and adherence to applicable regulations.
  • Assists in preparing budgets, monitors expenditures and prepares financial reports.
  • Manages databases including data collection, coding, analysis and storage.
  • Assists in developing and submitting grant proposals; monitors grant expenditures and advises principal investigator of changes in reporting or accounting requirements.
  • Serves as project liaison to other departments, outside organizations, government agencies and product representatives.
  • Oversees the preparation of operational and statistical reports for management and regulatory agencies.
  • Ensures project is administered according to research protocol.
  • May assist in recruiting and interviewing patients/subjects, developing and conducting tests and surveys, gathering or abstracting data or making presentations.
  • May conduct literature searches and assist with publications.
  • May supervise staff by orienting, training and giving them ongoing performance feedback.
  • Performs related responsibilities as required.


• Monitors and coordinates project planning, to ensure tasks and activities by all project staff are on schedule
• Submits and manages Emory institutional review board applications
• Coordinates multi-site protocol and amendment submissions to WCG IRB, the single IRB for the study
• Leads the development and writing of protocols and reports for project sponsors and others.
• Leads recruitment and management of student team members and entry-level staff members.
• Participates in manuscript and abstract preparation
• Designs and prepares complex charts, data tables and presentations.
• Communicates with research partners, sponsors, faculty and staff as well as other internal and external constituencies.
• Updates and maintains timelines and project management tools to ensure all tasks are on schedule
• Prepares and monitors research-related project budgets.
• Works closely with the Faculty PI and project team to oversee data collection and data analysis.
• Facilitates in-depth interviews with research participants
• Participate in qualitative analysis process for interview data, including codebook development, transcript coding, and preparation of data displays
• Ensures compliance with NIH requirements, including annual progress reports and submissions to the National Data Archive and ClinicalTrials.gov
• Assists in design and programming of study surveys, including programming skip patterns
• Manages invoicing requests for all study consultants and vendors
• Works closely with partner organizations to operationalize study procedures, develop shared protocols, and maintain consistent communication about the progress on the clinical trial
• Drafts and distributes agendas, takes meeting notes, and coordinates scheduling for study team meetings



  • A bachelor's degree in a science discipline, business management, or related field and two years of related professional experience, or an equivalent combination of experience, education and training.

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Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.


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