Emory

Special Assistant/Project Manager, Emory at Grady

Job Number
129668
Job Type
Regular Full-Time
Division
School Of Medicine
Department
SOM: Grady
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Business Operations
Campus Location (For Posting) : City
Atlanta
Location : Name
Grady Hospital

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

As part of the management team, collaborates with senior divisional leadership to manage and execute special projects and to provide business support related to external relations; budget and finance; human resources; and operations. Examples of projects include:

  • Annual clinical department preparation for Grady Scope of Service.
  • Development/refinement of clinical staffing models.
  • Small to large scale implementation of electronic systems (i.e., Qgenda scheduling).
  • Campus space planning and inventory management
  • Leader onboarding/development/training.
  • Campus emergency preparedness /planning.

 

KEY RESPONSIBILITIES:

  • Attends meetings with divisional executive leadership, develops and manages work plans, and ensures or facilitates appropriate follow up.
  • Drafts key communications such as articles, presentations, reports, and policies.
  • Researches strategic intent of, develops agendas for, and prepares materials or presentations for meetings.
  • Conducts complex projects requiring comprehensive research and data analysis.
  • Collaborates with others to facilitate projects and ensure timelines and action plans are accomplished.
  • Provides leadership to project team members and ensures integration of relevant business processes.
  • Prepares and assists in budget analyses.
  • Participates in long-range financial planning, trending, and budgeting.
  • Ensures the integrity and accuracy of financial information and reporting.
  • Analyzes data and reports, identifies and summarizes trends, develops executive summaries.
  • Represents divisional executive leadership at meetings.
  • Performs related responsibilities as required.

ADDITIONAL JOB DETAILS: 

  • Primarily supports clinical operation projects and initiatives.
  • Supports senior leadership in analyzing operations focused programs and work.
  • Provides direct/indirect project management / process improvement support across clinical departments.
  • Effectively navigates data systems/programs, generating, analyzing and interpreting data for key project stakeholders.
  • Familiar with operational observation, to include cycle time studies, generating recommendations for workflow and process improvements.
  • Effectively facilitates group discussion/conversation in support of operational / workflow improvement.
  • Drafts key documentation/reports for publication to stakeholders.
  • Effectively navigates clinical operations / data / project management programs (i.e., Epic, Power BI, Tableau, Athena, Press Ganey, MS Project, MS Excel/Access, etc.).
  • May require direct supervision of administrative assistant personnel/other personnel within the Emory at Grady (EG) Deans’ Office.
  • Participate in and capture key next step actions for Sr. Leader team within the EG Deans’ Office; following up with action step planning to ensure office meeting objectives.
  • Provide direct support to Sr. Director Clinical Ops to include meeting coordination/facilitation
  • May assist with the review/development of clinical staffing models.

 

MINIMUM QUALIFICATIONS:

  • A bachelor's degree in business administration or other related field.
  • Five years of experience with an emphasis on project management and finance/budget analysis.
  • Expertise in use of office technology, including the MicroSoft Suite (Word, Excel, Access and PowerPoint); Internet; and e-mail . Excellent written and verbal communication skills.
  • Demonstrated ability to work effectively in a team-based environment.

PREFERRED QUALIFICATIONS:

  • Master’s degree in health systems management or Business Administration.
  • Project Management Professional (PMP) and/or Lean Six Sigma certification.
  • Listening, organization, communication (written/verbal), presentation skills
  • Solid analytical skills.
  • At least 2 years healthcare operations experience at leadership level.
  • Demonstrated experience in project management / process improvement.
  • Program planning.
  • Education and training.

 

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. 

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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