Research Administrative Coordinator, Senior

Job Number
Job Type
Regular Full-Time
School Of Medicine
SOM: Psych: Admin
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Administrative and Business Support
Campus Location (For Posting) : City
Location : Name
Wesley Woods

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.


The Addiction Alliance of Georgia (AAG) brings the world-renown addiction and treatment programs of the Hazelden Betty Ford Foundation into an alliance with an academic medical center for the first time by joining forces with the internationally recognized Emory Healthcare. The result is addiction care that combines proven treatment and recovery methods with world-class research and education — all working together to reduce addiction rates, improve recovery and save more lives.


The Emory Addiction Center in the Department of Psychiatry and Behavioral Sciences seeks a Research Coordinator to play a critical role in driving evidence-based research and clinical outcomes.




Research Administration

  • Manages databases including data collection, coding, analysis, and storage.
  • Assists in developing and submitting grant proposals; monitors grant expenditures and advises principal investigator of changes in reporting or accounting requirements.
  • Prepares operational and statistical reports for management and regulatory agencies.
  • Ensures project is administered according to research protocol.
  • Assist in recruiting and interviewing patients/subjects, developing and conducting tests and surveys, gathering or abstracting data or making presentations.
  • Conducts literature searches and assist with publications.


Grant Administration

  • Assists in managing administrative activities associated with research projects grant and budget preparation, data management and statistical analysis and adherence to applicable regulations.
  • Serves as project liaison to other departments, and outside organizations.
  • May supervise research staff by orienting, training, and giving ongoing performance feedback.
  • Assists in preparing budgets, monitors expenditures and prepares financial reports.
  • Performs related responsibilities as required.



  • Submits and manages Emory institutional review board applications.
  • Participates in manuscript and abstract preparation.
  • Designs and prepares complex charts, data tables and presentations.
  • Communicates with research partners, sponsors, faculty and staff as well as other internal and external constituencies.
  • Updates and maintains timelines and project management tools to ensure all tasks are on schedule.
  • Works closely with the Faculty PI and project team to oversee data collection and data analysis.
  • Effectively manages risk during interactions with participants. 
  • Facilitates in-depth interviews with research participants.
  • Participate in qualitative analysis process for interview data, including codebook development, transcript coding, and preparation of data displays.
  • Ensures compliance with NIH requirements, including annual progress reports and submissions to the National Data Archive and ClinicalTrials.gov.
  • Assists in design and programming of study surveys, including programming skip patterns.
  • Manages invoicing requests for all study consultants and vendors.
  • Works closely with partner organizations to operationalize study procedures, develop shared protocols, and maintain consistent communication about the progress on the clinical trial.
  • Drafts and distributes agendas, takes meeting notes, and coordinates scheduling for study team meetings
  • Monitors and coordinates project planning, to ensure tasks and activities by all project staff are on schedule.
  • Prepares and monitors research-related project budgets.
  • Coordinates multi-site protocol and amendment submissions to the IRB.
  • Leads the development and writing of protocols and reports for project sponsors and others.
  • Leads recruitment and management of student team members and entry-level staff members.



  • A bachelor's degree in a science discipline, business management, or related field and two years of related professional experience, or an equivalent combination of experience, education and training.

Note: An approved CAS Exception is required for anyone who is charged to a federal grant or contract under this job code.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.


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