The Task Force for Global Health, based in Atlanta and founded nearly 40 years ago to advance health equity, works with partners in more than 150 countries to eliminate diseases, ensure access to vaccines and essential medicines, and strengthen health systems to protect populations. Expertise includes neglected tropical diseases and other infectious diseases; vaccine safety, distribution and access; and health systems strengthening. For more information, visit www.taskforce.org.
The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
The International Trachoma Initiative (ITI) is a partner in the global program to eliminate trachoma as a public health problem. ITI supports the Global Program through the donation of the antibiotic azithromycin provided by Pfizer; data management; and advocacy through partnerships. An opportunity at ITI is an opportunity to work at the intersection of global health programs, policy, and advocacy. As a result of its expertise in supply chain systems management, database management, and the ability to build and strengthen partnerships, in August 2024, ITI was awarded a grant by the Gates Foundation to expand its role to support the promotion of child survival. This effort aims to reduce all-cause child mortality through mass drug administration of azithromycin to children under 5 in three selected countries: Niger, Nigeria, and Mali through 2028.
KEY RESPONSIBILITIES:
- Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
- Conducts research and gathers information to develop various publications.
- Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
- Assists in developing and coordinating program-related conferences, conventions, or meetings.
- Monitors expenditures and may participate in the budget planning process and prepare financial reports.
- May assist in identifying funding resources and developing fund-raising strategies and initiatives.
- Prepares operational and statistical reports.
- Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
- Performs related responsibilities as required.
Program Operations and Administration:
- Assists with overseeing ITI office operations and ensures office activities comply with policies and procedures.
- Develops and maintains records and spreadsheets for ITI.
- Reviews account coding for expenses on ITI staff monthly credit card reports before supervisor approval.
- Keeps manager informed of account status, authorizes expenditures, and identifies cost effective alternatives.
- Assists with ITI account payables.
- Reviews general ledger to ensure accuracy of bookkeeping.
- Sets up and organizes electronic and paper filing systems.
- Oversees ordering and maintenance of office supplies, forms, and promotional materials.
- Maintains calendars and submits meeting requests.
- Prepares charts and graphs for reports and presentations.
- Assists in the planning and preparation of others’ work travel.
- Provides overall administrative support for the ITI Program.
Meetings and Events:
- Supports the ITI program at various international and domestic meetings to coordinate and implement meeting logistics
- Prepares meeting supplies and materials.
- Identifies meeting venue locations and negotiates venue hire and meeting requirements.
- Coordinates and manages catering.
- Coordinates domestic or foreign travel arrangements (including air tickets, visas, hotels, etc.).
- Completes travel expense reports for supported travelers.
- May take meeting minutes.
- Tracks all meeting logistics in a clear, up-to-date, accessible manner (including participants’ RSVPs, arrival and departure dates, hotel confirmation information, etc.).
- Maintains an up-to-date contacts database.
MINIMUM QUALIFICATIONS:
- Bachelor's degree in a field related to the program.
- Two years of related experience, or an equivalent combination of education, training and experience.
PREFERRED QUALIFICATIONS:
- Bachelor's degree preferred
- Demonstrated ability to overcome challenges and maintain focus while traveling internationally and working under demanding schedules
- Position involves supporting meetings that may require working beyond standard business hours
- Must be able to stand for long periods of time
- Must be able to lift up to 50 lbs
- Prior experience providing executive or senior administrative support within a medium or large sized organization
- 3 or more years’ experience in an Executive Administrative
- Assistant or Sr. Secretary role
- Excellent written and verbal English communication skills
- High attention to detail and quality
- Strong interpersonal and intercultural skills
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Zoom, and Gmail
- Professional written and verbal proficiency in a second language used in ITI-supported countries is a plus (e.g., French, Portuguese, Spanish, Amharic, Arabic)
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.