Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

KEY RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

ADDITIONAL JOB DETAILS:

• Hire & manage temporary employees – students, work-study, teaching and learning assistants.
• Process pay for temporary employees and maintain required documentation.
• Initiate employment requisitions for all temporary employees and follow through on job postings and applicant referrals.
• Consistently maintain an up to date detailed hire spreadsheet.
• Manage student and bi-weekly employee time and attendance.
• Assists our Teaching Laboratory Director in management of teaching lab staff.
• Assist department members in securing travel arrangements to scientific meetings.
• Assists employees within the department regarding human resources policies and procedures.
• Design & Manage department databases and generate reports.
• Manage Volunteer paperwork.
• Assist in planning events
• Assist with department photography
• Track student Travel Expenses in Excel.
• Assist faculty as needed.
• Additional qualifications to be added
  

PREFERRED QUALIFICATIONS:

• Two years of office administration experience, ideally in human resources.
• Advanced experience with Microsoft software – Excel, Outlook, Word & PowerPoint.
• Experience in higher education is a plus.
• Experience with PeopleSoft, Compass Financials, Kronos, and iCIMS is a plus.
• Experience digitalizing files.
• Excellent written communication skills.
• Ability to speak clearly and professionally.
• Experience working with confidential data.
• Ability to work on multiple projects with frequent interruptions.
• Attention to detail and follow through with tasks.
• Ability to effectively work in a fast-paced team environment.
• Excellent time management skills.
• Website management in Cascade is highly desirable.
• Process driven, self-starter with a positive attitude

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee. 

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.