The Project Coordinator for the CHAMPS Program Office provides operational, programmatic, and analytic support to the PI/Executive Director and the Chief of Staff. This position will also provide project management support to other leaders on the leadership team as required.
KEY RESPONSIBILITIES:
- Manages a project.
- Coordinates the strategic planning process and monitors progress toward achieving project goals.
- Assists in developing, administering and monitoring project related budgets.
- Coordinates logistical arrangements for related conferences, conventions or meetings.
- May assist in identifying funding resources and in developing funding strategies and initiatives.
- Develops and generates various operational and statistical reports.
- Represents and promotes the project at various speaking engagements.
- May write grants, reports, briefings, newsletters, promotional or other written material related to the project.
- Performs related responsibilities as required.
ADDITIONAL JOB DETAILS:
Responsibilities:
Strategic Planning - 25%
- Develops and implements program performance processes which involve tracking CHAMPS outputs, milestones and deliverables described in the CHAMPS 5-year grant
- Works with the Chief Staff and senior directors/project managers to track outputs, milestones, and deliverables for the CHAMPS 5-year grant
- Coordinates and provides project management support for bi-annual and annual CHAMPS strategic planning and priority setting sessions.
- Assists the Chief of Staff with the development of CHAMPS’ strategic planning frameworks and documents, including writing and editing strategic actions, milestones, and deliverables.
- Manages project management tools to track progress against the strategic plan.
Donor Coordination and Management - 25%
- Works with the Chief of Staff to organize and draft bi-annual and annual progress reports, briefing memos, and routine communication updates required by donors
- Coordinates the development and writing of the Annual Report for the Gates Foundation working closely with all members of the CHAMPS Leadership team
- Reviews and edits reports and documents
- Provides project management for proposal development, writing, and grant reporting activities
- Develops, writes, and updates standard operating procedures for operational and programmatic activities.
- Coordinates agenda planning and execution of bi-monthly meetings with the donor.
- Prepares meeting notes on actions resulting from donor meetings
- Coordinates with the Gates Foundation’s Project Management team to schedule meetings and manages communications between CHAMPS and the Foundation
Meeting Planning, Preparation, and Execution - 25%
- Coordinates and manages agenda planning and execution of weekly CHAMPS senior leadership meetings, monthly all-hands meetings, and Network Steering Committee.
- Works with CHAMPS Units to monitor and ensure appropriate follow-up on decisions and actions resulting from leadership meetings
- Participates in the CHAMPS Event Planning working group to plan the Global Partners Board meetings, Network Leadership meetings, and the Network-wide meetings with sites.
Program Coordination and Project Management - 25%
- Provides project management support for special projects, issues management, and new initiatives working with the Chief of Staff, PI/Executive Director and other senior leaders as required
- Provides project management for Program Office technical partner groups, including ongoing communications with members, development of agendas and content for quarterly meetings, and monitors the follow-up actions resulting from meetings.
- Provides the project management for the CHAMPS Global Partners Board, including ongoing communications with members, coordination and development of agendas and content for quarterly meetings, and works to ensure follow-up on actions resulting from meetings.
MINIMUM QUALIFICATIONS:
- A bachelor's degree in a related field and three years of related project management experience, or an equivalent combination of experience, education and training.
PREFERRED QUALIFICATIONS:
- Knowledgeable about and have experience with project management concepts, processes, and tools
- Superior organizational, analytical, and problem-solving skills and exceptional attention to detail
- Strong oral, writing, and interpersonal skills
- Knowledge and experience working in Word, Excel, PowerPoint, and Smartsheet, etc.
- Ability to work effectively in a team and able to work independently
- Experience with program planning and operations
- Experience working with leadership and all levels of staff
- Experience working in a public health organization or similar type of organization
- Experience with partner/stakeholder engagement and communication
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed and at times, on short notice. Emory reserves the right to change this status with notice to employee.