The Assistant Director of Intramural & Club Sports provides leadership and direction in the development, administration, and evaluation of a comprehensive Intramural & Club Sports program, including student, faculty and staff intramural programs and a competitive club sport program. Serves during summer months as the Director of the Emory Sports Fitness Camp. Trains, supervises, and evaluates one (1) full-time Intramural & Club Sports Coordinator, (1) graduate assistant indirectly, 16 part time coaches, 30 summer employees, and a dynamic student staff. This position directly reports to the Associate Director of Recreation & Wellness. The Intramural & Club Sports program provides structured programming options to foster lifetime habits of health and wellbeing, learning, leadership, and inclusion for the Emory community.
This position has equal programmatic responsibilities at both the Woodruff Physical Education Center (WPEC) and the Student Activity and Academic Center (SAAC) recreational facilities. Responsibilities include a wide variety of administrative and supervisory duties including, but not limited to, personnel management, fiscal management, strategic planning, professional and student development, risk management, facility management, marketing/promotions, rules, and policy development. This position is a full-time, twelve-month, exempt professional staff member within the Department of Athletics and Recreation and reports to the Associate Director of Recreation and Wellness.
KEY RESPONSIBILITIES:
Program Management & Administration
- Designs, develops, and implements a diversified and comprehensive Intramural, Club Sports and Summer Camp program. This includes, but is not limited to, intramural and clubs sport program administration, strategic planning, policy development, scheduling, staff training, assessment, risk management, special events, budget oversight, marketing, and equipment management.
- Develops short-term and long-term goals for the Intramural & Club Sports program with a formal assessment process. Maintains statistical data for all programs within areas of responsibility.
- Provides direction, guidance, and training to all club sports officers and advisors to ensure compliance with all departmental and university rules and regulations, fostering leadership/personal development and sound financial management.
- Creates and leads professional development and wellness clinics for Club Sport Coaches and Athletes.
- Advises the Club Sport Council and individual teams with budgeting, fiscal forecasting, traveling, goal setting, recruiting, and marketing.
- Coordinates daily practice and game schedules, travel procedures and requirements, facility reservations & membership policies of the Club Sport program.
- Maintains the Intramural & Club Sports website, membership database, and online forms required by the University. - Serves as the Camp Director of the Emory Sports Fitness Camp.
- Designs, develops, and implements a high-quality curriculum for campers ages 5-12.
- Maintains current knowledge of intramural, club sport and summer camp trends and related challenges within Higher Education.
- Serves as a department ranking staff member on duty for recreational programs, which includes, but is not limited to, serving as a first responder for emergency situations and providing emergency care, providing customer service, resolving conflicts, and making decisions and judgments regarding program and facility usage.
- Provides input on departmental policy decisions and strategic planning.
- Serves in an on-call function to support athletic and recreation facilities and programs.
Financial Management
- Prepares, forecasts, and monitors ~$350,000 annual budget for all Intramural & Club Sports programs, including intramural sports, club sports and self-generated summer camp programs.
- Ensures that program budgets comply within University and Department guidelines, policy, and procedures.
- Maintains records of program participation, revenue generation, and expenditures.
- Consistently monitors all revenue and expense budgets pertaining to the Intramural & Club Sports area.
- Monitors and maintains records of all club capital equipment including verifying insurance coverage as required, verifying vehicle inventory and coordinate equipment purchases/replacements.
- Oversees and audits all payroll procedures for club coaches and student employees.
Professional and Student & Staff Development
- Supervises, evaluates, and mentors the Intramural & Club Sports Coordinator.
- Recruits, hires, trains, supervises, evaluates, and mentors part-time club sport coaches and 70+ student staff annually.
- Organizes and conducts student and professional development meetings and training sessions each semester and as needed.
- Presents an atmosphere of out-of-classroom learning for student employees and participants. Focus on the development of student leadership, customer service, decision making, and communication.
- Provides leadership and guidance to club sport coaches, participants, and student staff, promoting teamwork and responsibility.
- Maintains files documenting training, timekeeping and certifications as required.
Risk Management
- Serves as the primary Risk Manager for all club sports and Emory Sports Fitness Camp.
- Develops and evaluates comprehensive risk management policies, procedures and guidelines for Club Sports and internal Camp programs.
- Maintains records, prepares and analyzes statistical reports, injury reports, evaluations, participation surveys, and program manuals.
- Ensures risk management guidelines are in line with industry standards, departmental plans and the University's risk management policies and procedures.
- Instructs CPR/AED/First Aid courses for internal student and professional staff to ensure compliance.
Summer and Camp Outreach
- Active membership in a variety of on-campus, divisional and local committees, including the National Intramural-Recreational Sports Association (NIRSA).
- Serve on at least one committee, project team, or program within the Division of Campus Life and/or the University Community.
- Publication in professional journals, conference presentations and/or representation in other Higher Education associations.
- Promotes and travels to extramural and club sport tournaments to foster student development, develop relationships with alumni, serve on committees and supervise student participants and officials.
- Responsible for development of program specific alumni relations and fundraising events. Seeks external partnerships and sponsors to enhance the intramural and club sports programs. In conjunction with Development, advises clubs in the fundraising and organizes the solicitation of donations.
- Works with staff, local businesses, and camp counselors to develop a summer day camp program consistent with the needs and interests of the Emory community.
- Serves as the Director of the Emory Sports Fitness Camp which includes, but is not limited to, recruitment and hiring of camp counselors, staff, and volunteers; training of camp counselors and support staff; researching grant opportunities, funding applications, and coordinating grant compliance; evaluation of camp counselors; developing effective written programs and learning outcomes of the camps daily activities; and record keeping and assessment of the overall program.
- Attends all staff, department, and division meetings as required.
Facility Management
- Manages facilities by inspecting Intramural & Club Sports facilities regularly, maintaining a record of storage areas and key holders.
- Creates a practice schedule for all clubs to maximize available space.
- Serves as liaison to Athletics and Recreation Facilities staff and Emory Facilities Management. Must be able to develop cooperative relationships to secure space and ensure proper maintenance and use of Competitive Sport spaces.
- Performs other related duties as required.
MINIMUM QUALIFICATIONS:
- A bachelor's degree in sports management, physical education, recreation/leisure administration, education, or related field, and two years of experience in recreational sports programming specifically clubs' sports and/or intramurals, OR an equivalent combination of education, training, and experience.
- CPR, First Aid and AED certifications required.
- A master's degree is preferred.
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.