KEY RESPONSIBILITIES:
- Assists in directing the strategic planning, development, and implementation of programs.
- Represents the organization at meetings, conferences and other events.
- May develop and present speeches or presentations to generate or enhance awareness of program(s).
- Provides technical support by evaluating established processes, conducting training, attending operational meetings and networking with affiliated groups.
- Monitors progress toward achieving established objectives and deadlines.
- Participates in planning, administering and monitoring program related budgets.
- Conducts research, designs new initiatives, and collaborates with others to ensure program(s) remain viable.
- May serve on, hold office in, or chair committees.
- May write publishable articles and papers.
- May supervise staff.
- Oversees or assists in developing operational and statistical reports for management and regulatory agencies.
- Ensures required records and documentation are maintained.
- Performs related responsibilities as required.
ADDITIONAL JOB DETAILS:
The Assistant Program Director manages the administrative and operational functions of the Hubert Department Global Health (HDGH). Reporting to the Senior Director of Business and Administration (SDBA), the incumbent will have broad exposure to fiscal affairs, strategic initiatives, and personnel development of HDGH and associated research groups. The trusted partner will collaborate with internal and external stakeholders to support specific Human Resources functions, records management and various aspects of the administrative processes in the department.
- Serves as Administrative Team Lead to include schedule oversight, management of day-to-day department operations, staff development and implementation of RSPH and Department policies.
- Supports the Department Chair, Vice-Chairs, and SDBA in planning and executing department initiatives, events, and projects.
- Attends Department, RSPH and EMUNV administrative meetings to support role as the primary source of operational knowledge, communication and problem-solving
- Develops and implements policy and practices to manage Department records, space and IT assets
- Provides situational awareness and appropriate escalation to SDBA and Department leadership
- Serves as backup support for administrative staff and may have a dedicated portfolio of faculty support.
MINIMUM QUALIFICATIONS:
- Bachelor's degree in a field related to the program(s) and five years of program related experience, OR equivalent combination of experience, education, and training.
PREFERRED QUALIFICATIONS:
- Community-Oriented—Deeply invested in and engaged with the department's community, life, and health.
- Proactive—Adept at anticipating needs and taking informed risks to proactively address them.
- Organized—Exceptionally well-organized, able to manage multiple tasks effectively.
- Strong Communicator—Excellent communication skills, able to work independently and effectively task-switch
- Collaborative—Team-oriented, self-motivated, and willing to be held accountable
- Solutions Focused—Enjoys identifying issues, investigating solutions, and following through to achieve positive outcomes.
- Tech-Savvy—Innovative in leveraging technology to improve process and above proficient in Microsoft Word, Excel, Outlook (email, calendar, tasks, etc.).
- Experienced—Familiar with academic research institutions through previous employment.
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.