Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

KEY RESPONSIBILITIES:

Program Admin Support

JOB DESCRIPTION:  

Assists in the daily duties of the Health Professions Readiness Education Program (HealthPREP) within the Office Multicultural Affairs (OMA) during the in-person programming. Leads the administrative duties related to HealthPREP, including planning, coordinating, and monitoring key program components. Can represent the OMA at HealthPREP seminars, workshops, and related events. Ensures required records and documentation are obtained and maintained. Performs related responsibilities as required. This is a temporary, part-time position.

MINIMUM QUALIFICATIONS:  

Program/project management and/or office administration experience. Bachelor's degree in a field related to the program(s) and one year of related experience to student/administrative support, OR equivalent combination of experience, education, and training. Effective organizational and communication skills. A high level of professionalism. The candidate must be committed to working with diverse student populations, including those coming from first generation and/or low-income backgrounds.

Be available during business hours from Monday-Friday for in-person or virtual administrative support as needed during the duration of HealthPREP (June 23^rd - July 14^th, 2025). Some evening and/or weekend work may be required (ex. June 28^th and July 12^th). Successful candidate must reside in Atlanta, Georgia and cover their own transportation (ex. parking) when needed for in-person events. This position will require being able to carry/lift weight up to 10 pounds.

PREFERRED QUALIFICATIONS SKILLS AND ABILITIES 

• Strong organizational skills 
• Ability to function independently and manage multiple tasks simultaneously 
• Demonstrated ability creating content for and working with different learner populations (ex. undergraduate and post-baccalaureate) 
• Experience working with diversity, equity, inclusion 
• Excellent written/oral communication 
• Ability to take and apply constructive feedback  
• Preferred computer skills: data management (Excel), design (Canva) and Website educational page creation (Canvas) 
• Availability and flexibility for occasional evening events, as needed

BASIC FUNCTION 

The Administrator Support personnel of Multicultural Affairs reports to the Assistant Director of OMA who manages the Health Professions Readiness Education Program (HealthPREP). The individual in the Administrator Support role will be responsible for administrative support duties for HealthPREP. The individual must be comfortable collaborating and communicating with supervisors, students, and overall staff in a positive manner.

DETAILED DESCRIPTION OF DUTIES: 

This work will be accomplished independently or in collaboration with OMA colleagues as well as SOM and university colleagues. Specifically, the individual in the Administrator Support role for HealthPREP is responsible for the following areas: 

• Assist stakeholders in planning and executing HealthPREP events and daily activities to enhance the overall effectiveness and efficiency of the program.
• Assisting in set-up and break-down for in-person activities, including meals, scholar check-in and check-out, workshops, etc.
• Representing Emory School of Medicine and the Office of Multicultural Affairs at HealthPREP virtual and in-person programs, and through verbal/written communication with all HealthPREP stakeholders. This includes assisting HealthPREP scholars in a timely fashion.
• Work with stakeholders to schedule and coordinate workshops, seminars, and any HealthPREP-related activities (in-person or virtual programming).
• Creating, managing, and updating HealthPREP’s educational platform with materials/resources for scholars, including Canvas and Slack.
• Coordinating promotional material design process which may include creating content for reports, briefings, newsletters, grants or other written information related to OMA’s work.
• Creates standard operating procedures (SOP’s). Identifies and leads efforts to address specific operational issues, including developing an action plan towards their resolution.
• Assists with calendaring, communications, minutes, and action-item reminders. 
• Serves as liaison to HealthPREP scholars, HealthPREP manager, and other HealthPREP staff, volunteers, etc.
• Fills in for HealthPREP manager at events/functions if they are unavailable (sickness, travel, etc.), ensuring that HealthPREP programming smoothly continues in their absence.
• This role requires travel for events and related research as needed. 
• This role requires attendance at some weekend and evening events. 
• Assist with other OMA/SOM programs and initiatives. 
• Supervising assigned project staff, interns and/or volunteers. 

• Other duties as assigned. 

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.