Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Center for AIDS Research at Emory University (Emory CFAR) is an NIH-funded infrastructure grant under the P30 mechanism. It is administratively located in the Division of Infectious Diseases in the Department of Medicine but provides services and programming across Health Sciences and the College. The administrative team works collaboratively to support the CFAR’s goals in a fast-paced and evolving environment. The Sr. Financial Analyst reports to the CFAR Director of Programs.

KEY RESPONSIBILITIES:

• Coordinates major financial reporting and budgeting activities.
• Ensures compliance with regulations and reporting requirements.
• Coordinates the correction of account balances, resolves funding issues and maintains proper accounting controls and procedures.
• Makes recommendations to management related to long-range financial and cash flow analyses.
• Prepares and analyzes statistical and financial reports, financial statements and supporting schedules.
• May assist in preparing, developing and monitoring department/organizational budgets.
• May maintain grant agreements, policies and guidelines; coordinate grant reporting requirements; review grant funding source compliance; and negotiate grant funding with awarding agencies.
• May perform indirect cost analysis.
• May hire, train, and supervise a small staff.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

Financial Analysis and Pilot Award Management (30%)

• Analyzes historical accounting data and other information to make projections supporting shortterm and long-range financial planning.
• Projects future trends and prepares long-range operational forecasts and cash flow analysis.
• Performs routine professional accounting duties requiring independent judgment.
• Project set up, funds transfer, and routine oversight for CFAR developmental/pilot awards.
• Pre-award support for CFAR programs, including annual budgeting.
• Responsible for EPEX set-up and management, Cayuse management (when applicable), and other pre-award roles and responsibilities.
• Ensures adherence to quality standards and all policies and award regulations.

Post Award Research Administration (45%)

• Uses knowledge of grant and contract management rules and regulations, technical expertise, analytical skills and knowledge of Standard Operating Procedures (SOPs) and awareness of federal rules and regulations related to research grant and contract activity.
• Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award.
• Creates high-quality written reports.
• Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations.
• Sets up award in financial system. Distributes award information to CFAR Program Director and relevant staff and other RAS units.
• Coordinates with relevant individuals to adjust payroll for all budgeted positions (including relative cost sharing positions).
• Reviews and reconciles award expenditures and budgets, adjusting, as necessary.
• Projects and forecasts future award expenditures.
• Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract.
• Completes financial reports to be sent to sponsor, as required by the award terms and conditions.
• Monitors compliance with agency and University regulations regarding reporting. Completes invoice and submits to sponsor (for certain award types only).
• Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
• Facilitates the approval of invoices to pay subcontractors.
• Reviews effort reports and manages quarterly effort certification process for assigned units.
• Applies federal and university rules to management of effort allocation appropriately for

Pre-award Research Administration (15%)

• Assists in the development, preparation, and submission of grant and contract proposals.
• Ensures all applications meet agency and university guidelines and published timetables and deadlines, including management of the Just-In-Time process.
• Ensures proposals are routed in a timely manner for further review.
• Confers with PI and Pre-award support staff at collaborating institutions to secure necessary subawards documents for proposals.
• Assists the CFAR Program Director in the development of budgets and budget justification which includes: 
  • Proofing the budget for inconsistencies and ensuring accuracy.
  • Reviewing budgets for consistency with sponsor, monitoring compliance with agency and University regulations regarding submission
  • Verifying all financial information to include application of the appropriate overhead rate for the project.
  • Advising CFAR Program Director on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
• Coordinates and reviews certain proposal elements (NIH biosketches and facilities & resources) for consistency, accuracy, and completeness.
• Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).
• Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.
• Monitors proposal status and advises CFAR Program Director on requirements and deadlines associated with research protection protocols.

CFAR Service Center Management (10%)

• Work with service center managers and leadership to update current and/or develop new rates in accordance with Emory and Federal guidelines annually.
• Develop Standard Operating Procedures to guide fiscal operations and ensure compliance with sound accounting principles and governmental regulations.
• Manage the CFAR Service Center Voucher System, including working directly with CFAR Cores to cover associated costs for voucher recipients.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in accounting, business administration, finance or a related field and four years of financial analyst or accounting experience, OR equivalent combination of experience, education, and training.

PREFERRED QUALIFICATIONS:

• Three to five years federal (NIH) grants and contracts management experience; knowledge of federal policies and procedures for grants management, including training grants; experience establishing and managing sub-award contracts; experience with Emory financial systems preferred; excellent written and verbal communication skills; expert knowledge of Excel; data analysis experience; familiarity with Smartsheet PMS a plus; desire to be part of a collaborative team.

Note: This position is grant-funded and contingent on continuation of funding from the NIH (National Institutes of Health) to the CFAR.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. 

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.