Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

JOB DESCRIPTION:

• Supports business operations and performs routine and moderately complex office tasks, including but not limited to, proofreading, editing and preparing correspondence, reports, manuscripts, and other documents; monitoring expense accounts; maintaining calendars and coordinating meetings and special events.
• Gathers and review incoming correspondence and prepares outgoing correspondence for manager's review and distributes mail for the Finance & Administration department.
• Processes human resources and payroll transactions.
• Orders and maintains office supplies and forms, checks inventories, and ensures accurate orders are received.
• Serves as the Emory Express/purchasing contact and expense report proxy for faculty and staff.
• May initiate orders and receive shipments of equipment and supplies.
• Provides administrative support for human resources activities including I9 verification and student employment.
• Generates, reviews and processes purchase orders and invoices.
• Resolves discrepancies, maintains appropriate documentation and responds to inquiries regarding invoice and payment status.
• Assists in the preparation and monitoring of departmental budgets.

Business Operations:

• Support the Chief Business Officer and Candler’s Finance and Administration team including monitoring expense accounts, maintaining calendars, and coordinating meetings and special events.
• May assist in the preparation and monitoring of departmental budgets.
• Review and process internal and external payment requests for Finance and Administration team.
• Acts as proxy for faculty requiring assistance with entering expense reports into the Compass Financial System.
• Prepare requests for general and/or travel reimbursements for Candler staff and students.
• Review and process purchase order and invoice information into the Emory Express procurement system for the Dean’s Office team or staff and others, as required.
• Properly evaluate travel expense policies at both Emory and Candler when processing and reviewing expense reports for faculty.
• Resolve vendor-related questions pertaining to invoices/charges and follow up on cancelled or delayed deliveries.
• Manage and update the Candler Finance and Administration web page on the Candler intranet.
• Prepare departmental communications.
• Utilize database management, word processing, spreadsheet and/or other computer applications.

Human Resource Operations:

• Provide administrative support for human resources activities including I-9 employment verification.
• Work collaboratively with the Director of Business and Finance to onboard student employees and manage the student employment hiring process.
• Conduct student employment training for students and supervisors.
• Conduct new employee orientation for new faculty and staff.
• Assist in creating/updating departmental position descriptions.
• Assist in human resources related education/training efforts within the department.
• Provide information and answer routine inquiries concerning Human Resources and organizational policies and procedures.
• Process human resources and payroll transactions.
• Create new faculty and staff files reflecting new hires.
• Interview and train work study students, as needed.
• Serve as the Human Resource Representative and attends HR representative meetings for the school.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in business administration, communications or a related field and two years of office administration, project management and/or budget management experience OR an equivalent combination of education, training, and experience.

PREFERRED QUALIFICATIONS:

• Experience processing payroll transactions.
• Outstanding data management, administrative, organizational, and interpersonal skills.
• Strong attention to detail.
• Excellent computer skills including Excel and computer database management.
• Knowledge of PeopleSoft or similar HRIS.
• Must be willing to learn and implement new technologies to enhance task performance.
• Excellent English and oral written communication skills.
• Ability to initiate and follow-through with minimal supervision as well as meet deadlines, work under pressure, adapt to changing priorities, be part of a collegial team and balance competing assignments.
• Demonstrates good judgment and ability to maintain confidentiality. Experience working in or demonstrated ability to work with diverse constituencies and support an inclusive environment.
• Experience in higher education finance and human resources.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.