Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.

KEY RESPONSIBILITIES:

• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups. May supervise assigned project staff, interns and/or volunteers.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program.
• Two years of related experience, or an equivalent combination of education, training and experience.

ADDITIONAL JOB DETAILS: 

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Under the leadership of Dr. Branden Grimmett, the inaugural vice provost for career and professional development and associate dean of the College, The Pathways Center helps Emory students and alumni reach their full potential through integrated career services, undergraduate research, national scholarships and fellowships, pre-health advising, and experiential learning. Our division includes a total of 35 team members, 7 of which make up the Pathways leadership team. The Pathways Center serves as a national model for higher education in seamlessly preparing students and connecting them to resources.

Reporting to the Senior Manager of Digital Operations, the ideal candidate will serve as a member of the Career and Professional Development (CPD) team, which is primarily responsible for supporting the professional development and career success of undergraduate students. This position will support departmental efforts to enhance awareness and visibility of CPD across campus and to increase student engagement in the career planning process.

• Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements to provide appropriate input into the development of strategic plans.
• Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
• Conducts research and gathers information to develop various publications.
• Develops promotional materials which may include content for reports, briefings, newsletters, grants, or other written information related to the program.
• Assists in developing and coordinating program-related conferences, conventions, or meetings.
• Monitors expenditures and may participate in the budget planning process and prepare financial reports.
• May assist in identifying funding resources and developing fund-raising strategies and initiatives.
• Prepares operational and statistical reports.
• Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
• May supervise assigned project staff, interns, student workers, and/or volunteers.
• Performs related responsibilities as required.
• This is not an administrative support position. 
• The program coordinator will interface internally with students in undergraduate degree programs, other programs within the Pathways Center, Emory College, Campus Life, College Communications, Advancement and Alumni Engagement, and various faculty and their administrative staff; and externally with employers, community members, vendors, and career center staff at other colleges and universities.
• Though the position involves regular work hours Monday through Friday, there are some evening and weekend events periodically throughout the year.

Responsibilities of the Program Coordinator will include:

• Administrative: Maintain calendars and timelines for internal projects and processes; oversee and direct materials/projects across different groups; create spreadsheets and databases for tracking and documentation; create reports/queries using Excel, Slate, and other applications
• Communication: maintain program website; prepare and update PowerPoint presentations for info sessions and workshops.
• Student Support: Act as a first line of support to students, including advisement on department services, resources, and events; assess student needs and escalate to appropriate staff when necessary; respond to student correspondence and communication and provide follow-up in a timely manner; track student contact and activities within a database system (Handshake).
• Event/Project Coordination: Handle logistics for program events in collaboration with Career and Professional Development staff; coordinate travel arrangements for events; represent the program at various internal and external meetings as requested.
• Budget: Assist with processing expense reports and reimbursements.

• Student Engagement: Interface with student organizations and Campus Life partners to publicize opportunities and increase program visibility.
• Support other activities of the program as requested.

PREFERRED QUALIFICATIONS:

• Master’s degree and prior work experience in higher education setting  
• Demonstrated organizational ability, attention to detail, and talent for multi-tasking. 
• Excellent interpersonal skills and experience working with a variety of constituents, including students and faculty.  
• Strong computer skills including fluency with Microsoft Office suite.
• Prior knowledge of/experience in supporting career services would be advantageous.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.