• Research Admin, Pre-Award III

    Job Number
    Job Type
    Regular Full-Time
    Research Administration
    Office of Research Admin
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Research & Research Administration
  • Description

    • Supports the day-to-day activities of a team of Pre-Award Specialists.
    • Monitors workload distribution and raises any concerns to the Research Administration Services (RAS) Director.
    • Provides guidance to team members, as appropriate.
    • Coordinates with RAS Director regarding pre-award activities, issue resolution, and workload distribution.
    • Works with Post-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate.
    • Manages pre-award activities for an assigned portfolio of grants and contracts within a RAS unit using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
    • Manages the day-to-day operations and objectives in support of the assigned portfolio.
    • Contributes information and ideas related to areas of responsibility as part of a cross functional team.
    • Ensures effective and efficient workflow and adherence to quality standards for staff/program and self.
    • Performs pre-award activities for a unit (school, department, or division) within a RAS unit. Pre-award activities include, but are not limited to, assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals.
    • Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process.
    • Ensures proposals are entered and routed in a timely manner for further review.
    • Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.
    • Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy.
    • Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project.
    • Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.
    • Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness.
    • Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines).
    • Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures.
    • Obtains signatures as needed. Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.
    • Works effectively with other offices (central, school, departments, divisions) on research proposal.
    • Performs related responsibilities as required.
    MINIMUM QUALIFICATIONS: Bachelor's degree and five years of work-related grants and contracts experience OR an equivalent combination of education, training and experience. Knowledge of federal rules and regulations relating to research grant and/or contract activity. Proficiency with MS Office Suite software.

    Additional Details

    This posting is for all Research Administration Services (RAS) units positions.--71805BR


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