Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Senior Associate Director, Programs position primarily provides program management to the Finance and Business Operations team, Data and Specimen Use access determination and process management, Human Resource coordination for the CHAMPS program office and strategic support to the Sr Director of Finance and Business Operations and the Finance and Business Operations (FAB) team in the Program Office. The position works under the broad guidance of the Sr Director of Finance and Business Operations

KEY RESPONSIBILITIES:

• Knowledge and experience working in global health programs
• Knowledge and experience working with Data Use Agreements and IRBs
  
• Experience with international travel and coordinating travelers
• Superior organizational, analytical, and problem-solving skills
• Experience managing program operations and multitasking
• Knowledge and experience working on strategic planning activities
• Ability to effectively communicate in a variety of communication settings: one- on-one, small, and large groups
• Ability in working with all levels of staff and with teams
• Exceptional written and verbal communication and interpersonal skills
• Exceptional software skills (i.e., Power Point, Excel)
• Ability to effectively coordinate and facilitate meetings
• Must be comfortable with domestic and international travel
• Commitment to personal and professional growth
• Respect for diversity, equity, and inclusion
  
• Directs the strategic planning, development, and implementation of a program.
• Serves as a liaison and key spokesperson to various committees and organizations.
• Responds to inquiries and assists in promoting the program.
• Assists with policy formulation, strategy development, and the management of daily operations.
• May collaborate with representatives from private, government, and international agencies.
• Conducts research, designs new initiatives, and writes publishable articles and papers.
• May supervise staff.

FOCUS AREA RESPONSIBILITIES % (EST):

• Business Operations
• Identify FAB team priorities, activities, and deliverables and assign and track tasks for completion
• Develop, coordinate the annual update and monitor compliance of
  all Standard Operating Procedures (SOP) across the CHAMPS
  Program Office
• Provide the logistics and operations support/oversight to CHAMPS
  Global Partners Board Meeting and Site Network meeting.
• Providing critical program oversight to ensure that all international
  travel arrangements meet Emory requirements and are in full
  compliance with donor regulation while striving for the most
  efficient travel option
• Monitor the security situations in each CHAMPS site and travel
  routes updating a travelers security guide
• Provide guidance and oversight for in-office meeting needs
• Conduct literature reviews; synthesize and summarize literature
  surrounding global operations implementation

Human Resources (30%):

• Provide guidance and oversight for onboarding and offboarding processes for all CHAMPS staff ensuring consistent
  implementation across all partner organizations including Mauve,
  Liverpool School of Tropical Medicine and other partner
  organizations
• Provide Human Resource support supervisors across the CHAMPS
  program office with needed guidance on job description
  development, interview evaluations and selected candidate
  documentation
• Provide guidance to Task Force resources around in-office support
  for staff, in regards to space needs, technology, room booking,
  facilities tickets, and other in-office needs
• Coordinate and/or conduct trainings on essential workplace tools
  and services across the program office

Data Access Management (15%):

• Coordinate the data requests from the Gates Foundation and other
  possible donors, the program office, and other domestic and
  international stakeholders
• Triage the data requests to determine the level of data required and
  coordinate the execution of DUAs, MTAs, and other agreements
• Work withTask Force for Global Healthr to update existing
  templates as needed
• Provides strategic oversight and project management support for
  the re-organization of the Data Access Working Group, ensure
  timely follow-up on action items, develop strategic agendas, and
  routine communication updates.
• Manage interaction and coordination with international
  organizations

Program Management (15%):

• Responsible for communicating, sharing, and transferring knowledge to colleagues and customers
• Develops and provides effective informational and motivational
  presentations
• Builds consensus among global partners and collaborative
  participants
• Represents CHAMPS across TFGH and Internationally as needed
• Participate fully as a member of CHAMPS program office by
  contributing, assisting, and participating in projects, initiatives, and
  activities as requested by leadership
• Manage and maintain the SmartSheet system for the PO.
• Coordinate accounts, training, and resource needs.
• Coordinate with finance team to ensure appropriate licensing is assessed and maintained.

Project Management (20%):

• Provides strategic oversight and project management support for
  the discrete projects, such as vaccine effectiveness.
• Ensures timely follow-up on action items, assistance with budget items, develop strategic agendas, and maintain routine communication updates.
• Create, maintain, and communicate changes to program office work
  plans, such as implementation planning and strategic planning;
  partnering with the other program office units and leadership team.

TRAVEL:

• 1-2 times/year

MINIMUM QUALIFICATIONS:

• Bachelor's degree in a field related to the program and seven years of professional experience related to the program and previous supervisory and program/project management experience, OR equivalent combination of experience, education, and training.
• Master's degree preferred.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.