Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

This entry level position supports university procurement operations by preparing requisitions, creating and maintaining purchase orders, coordinating supplier onboarding, and ensuring compliance with procurement policies. 

 

KEY RESPONSIBILITIES:

• Leads procurement training, including writing and preparing training materials.
• Reviews purchase requisitions and converts them into purchase orders; reviews and processes change orders and purchase order closures.
• Verifies pricing, terms, and preferred supplier usage.
• Works with campus requestors and suppliers to obtain quotes, order status updates, and resolve concerns.
• Makes independent decisions of sole source procurements by evaluating and determining the validity of the requestor's documentation.
• Provides professional procurement advice to departments and suppliers by interpreting federal and university rules, policies, procedures and processes.
• Conducts general contract review to ensure terms and conditions are not contradictory to Emory's Purchase Order Terms and Condition or strategic contract; reviews contract repository, and works with sourcing managers to discuss any issues.
• Ensures compliance with procurement policies, competitive bid thresholds, and delegated authority.
• Communicates with suppliers to obtain quotes and order status updates and resolves issues.
• Supports supplier onboarding by collecting documentation and coordinating activation steps.
• Maintains supplier records and supports supplier performance tracking.
• Assists with spend analysis, reporting, and data cleanup.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in Business Administration or a related field OR an equivalent combination of education, training and experience.
• Procurement, supply chain and/or administrative experience preferred.
• Foundational understanding of purchasing processes and supplier communications and a basic understanding of competitive bidding or sourcing desired.
• Experience using ERP/eProcurement systems such as Workday, Jaggaer, PeopleSoft and proficiency with Microsoft Office products preferred.
• Excellent verbal and written communication skills.
• The ability to collaborate effectively with internal and external stakeholders.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.