The Division of Advancement and Alumni Engagement utilizes resources, technology, and business for the purpose of soliciting alumni, donor engagement, donor research, and stewardship throughout Emory University and Health Systems. Our mission is to inspire and steward meaningful, lasting relationships. We are currently seeking an Assistant Director, Gift Accounting.
The Gift Accounting team is responsible for receiving and processing gifts for Emory University and Emory Healthcare. They generate monthly pledge reminders, maintain biographical records and provide operational and statistical reports to the Division and Controller’s Office. This position will report to the Senior Associate Director of Gift Accounting.
KEY RESPONSIBILITIES:
- Reviews, analyzes, and reconciles daily gifts and other receivables between the advancement database, normalized reporting tables, and the University's financial accounting system.
- Assists senior staff with reviewing and auditing gift transactions for accuracy.
- Provides back up support for daily gift deposits, credit card processing, payroll gifts, return check adjustments and correspondence.
- Provides data support to the department by recording specialized gift related transactions i.e. stock gifts, gift-in-kind donations, wire gifts.
- Prepares journal transactions, balances accounts, reconciles errors, investigates exception items, and takes corrective action when appropriate.
- Prepares on a monthly basis balanced schedules of gift-related transactions to the controller's office, internal audit and the University's external auditor.
- Provides audit support to internal and external auditors.
- Performs related responsibilities as required.
ADDITIONAL JOB DETAILS: In addition to the duties outlined above, the Assistant Director may be required to:
- Work additional hours and some holidays during peak times including but not limited to fiscal year end and calendar year end activity.
- This position requires coming in person two days a week.
MINIMUM QUALIFICATIONS:
- Bachelor's degree and two years of experience in an office setting OR an equivalent combination of experience, education, and/or training.
PREFERRED QUALIFICATIONS:
- Successful candidates will possess experience with budget and financial reporting, various technologies including digital imaging, advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems.
- High proficiency in ten-key data entry (number pad).
- Strong organizational, written, and verbal communication skills, interpersonal and problem-solving skills, the ability to manage multiple projects simultaneously, with the ability to navigate a complex work environment.
- Commitment to delivering excellent customer service, the ability to work collaboratively, and comfort working with ambiguity.
- Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.
- Flexibility to accommodate changing priorities and deadlines.
- Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.