The Rollins School of Public Health (RSPH) seeks a highly organized, detail-oriented, and technology-proficient individual to provide administrative, communications, and program coordination support to the Human Resources team. This position will assist with coordinating HR training initiatives, employee engagement activities, internal communications, and special projects. The ideal candidate will possess strong organizational, communication, document formatting, and creative design skills, with the ability to utilize technology to develop professional, visually appealing, and user-friendly materials.
KEY RESPONSIBILITIES:
HR Communications and Design
- Designs and develops professional flyers, announcements, promotional materials, presentations, and other communications to support HR programs, training initiatives, and employee events.
- Creates and updates PowerPoint presentations, informational materials, job aids, newsletters, and other HR resources.
- Develops and distributes communications promoting upcoming training opportunities, HR programs, events, and employee resources.
- Ensures communications and materials are accurate, timely, engaging, accessible, and consistent with organizational branding.
Training and Program Coordination
- Partners with the HR team and training and learning partners to coordinate staff information sessions, training programs, workshops, webinars, and professional development activities.
- Coordinates training and event logistics, including scheduling, registration, communications, materials preparation, room reservations, virtual meeting arrangements, and participant follow-up.
- Maintains training calendars, program schedules, attendance records, and related documentation.
- Coordinates with presenters, facilitators, vendors, and internal stakeholders to ensure materials and logistical arrangements are completed in advance of scheduled activities.
- Provides administrative and logistical support for employee engagement activities, recognition programs, orientation sessions, and special HR events.
Standard Operating Procedures and Document Management
- Assists with organizing, formatting, and maintaining Human Resources standard operating procedures (SOPs), process guides, job aids, and reference materials.
- Enhances the layout, structure, readability, and visual presentation of existing documents while preserving the accuracy and integrity of approved content.
- Supports the development and maintenance of standardized document templates to promote consistency across HR materials.
- Assists with organizing, updating, and maintaining HR documents and resources within SharePoint and other designated platforms.
- Collaborates with HR team members to ensure materials are current, accessible, and appropriately organized.
Administrative and Project Support
- Provides administrative and coordination support for HR initiatives, special projects, and departmental activities.
- Assists with tracking project activities, deadlines, deliverables, and follow-up items.
- Identifies opportunities to improve the organization, communication, coordination, and overall participant experience associated with HR programs and activities.
- Performs other related administrative and program support responsibilities as assigned.
- Provides administrative support for human resources activities.
- Initiates and completes forms for employee transactions, ensures proper approvals, and forwards to appropriate area.
- Composes, types, generates and proofreads correspondence and reports.
- Prepares and mails outgoing correspondence and information.
- Provides information and answers routine inquiries concerning Human Resources and organizational policies and procedures.
- Establishes and maintains files and records.
- Dates and distributes incoming mail to the appropriate employee.
- Coordinates and schedules meetings, appointments and special events.
- May assist in coordinating and implementing various programs or functions.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
- A high school diploma or equivalent.
- One year of experience in an office and/or customer service environment.
- Previous experience with computer software programs.
PREFERRED QUALIFICATIONS:
- Strong proficiency with Microsoft Office applications, particularly Word, PowerPoint, Excel, Outlook, and Teams.
- Experience creating professional communications and promotional materials using Microsoft Publisher, Canva, Adobe products, or similar design platforms.
- Experience with SharePoint, including organizing, maintaining, and updating documents and shared resources.
- Strong document formatting, proofreading, organizational, and attention-to-detail skills.
- Ability to create professional, visually appealing, and easy-to-navigate documents and presentations.
- Familiarity with Microsoft 365 productivity tools, including Copilot or similar technology-assisted applications.
- Strong written and verbal communication skills, with the ability to collaborate effectively with individuals across multiple departments.
- Ability to manage multiple assignments, coordinate competing priorities, and work independently with minimal supervision.
- Experience supporting training programs, employee events, internal communications, or administrative projects is preferred.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.