Emory

  • Contracts Coordinator-Campus Services

    Job Number
    18721
    Job Type
    Regular Full-Time
    Division
    Campus Services
    Department
    CS Finance & Business Admin
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Facility Support & Building Maintenance
  • Description

    • Creates and assists supervisors and managers in the negotiation, administration and preparation of contracts for construction, maintenance and/or consulting services.
    • This includes preparation of contract terms, identification of services to be performed, timing, any restrictions, the bid process and insuring that contracts adhere to Emory and Campus Services policies/procedures.
    • Assigns contract numbers and inputs contracts into the work management system for tracking of payments against contracts and change orders.
    • Receives and inputs all contract invoices into Emory's Procurement Services system and Campus Services work management system, verifying invoices fall within scope and value of the contract.
    • Insures proper accounting for contract expenses and follows up on any needed corrections.
    • Acts as a resource to research and answer questions from vendors, supervisors, managers or Payment Services concerning contracts.
    • Performs related responsibilities as required.

     

    PREFERRED QUALIFICATIONS:

     

    • Previous experience preferred. 
    • Commercial renovation and capital construction contracting experience preferred.
    • Position will monitor contract milestones and other billing activities at specified time intervals and may be required to create queries or reports as needed.   
    • Software: Intermediate to advanced Microsoft Office Suite experience, PeopleSoft accounting software desirable. NCMA CPCM or CCCM certification.


    MINIMUM QUALIFICATIONS:

     

    Two years of college coursework and four years of related contracts or administrative experience, preferably in a facilities environment, or an equivalent combination of education, training and experience. May require a valid Georgia driver's license and an insurable driving record.

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