The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health.
The Carter Center collaborates with other organizations, public or private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center.
The Program Assistant is responsible for providing administrative support to the River Blindness, Lymphatic Filariasis and Schistosomiasis Programs (RB/LF/SCH) by answering phones; drafting correspondence; handling logistics of meetings and conferences; completing special projects as assigned by the team; researching information for reports and presentations; preparing and processing travelers; assisting staff with administrative functions; assisting in submission of publications; maintaining office functionality; and handling department procurement. The Program Assistant reports to the Senior Program Associate. The position provides support to all health program staff in the RB/LF/SCH programs (7 – 8 persons) and will receive guidance as appropriate.
- A bachelor's degree in business administration, communications or a related field and three years of office administration, senior secretarial or related experience OR seven years of office administration, senior secretarial or related experience.
- The successful candidate will have the ability to work in a fast-paced environment supporting multiple staff members.
- Good organization skills and timely consistent follow-up is expected.
- Proficiency in Microsoft Word, Excel, PowerPoint, Access, and Adobe Acrobat are required.
- Knowledge of SharePoint preferred.
FORMAL JOB DESCRIPTION:
- Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment.
- Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
- Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel.
- Drafts contracts, budgets, and donor reports with direction from manager.
- Processes financial documents including contracts, expense reports, invoices, etc.
- Writes routine reports and correspondence, and assists with the development of project/program materials.
- Organizes meetings and events.
- Works with and maintains data management and filing for projects/program.
- Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc.
- Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed.
- Conducts research and provides support to one or more staff members in regards to project and programmatic efforts.
- May supervise work study students and volunteers.
- Performs other related duties as required.
- A Bachelor's degree, or a high school diploma or equivalent and five years of administrative experience.
- Proficiency with various personal computer software applications.