The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health.
The Carter Center collaborates with other organizations, public or private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center.
The Administrative Assistant provides support to the Human Resources Department in the areas of HR administration, recruitment, onboarding and training for staff at The Carter Center. This position serves as the primary for human resources administration, coordination of training programs and benefits awareness programs, and serving as a liaison with various Emory departments. Reports to the Director of Human Resources and together they collaborate with the Sr. Human Resources Associate for department effectiveness.
- This position requires high level of confidentiality, judgment, excellent customer service and professionalism at all times.
- The successful candidate will have the ability to maintain a high level of attention to detail while effectively multi-tasking and working independently to meet various deadlines.
- Previous experience working in a fast-paced environment and interfacing with staff from a variety of backgrounds is essential.
- Must be computer literate with an intermediate level of Microsoft Word, Excel, PowerPoint, Visio and Outlook.
- Administrative experience in human resources for a non-profit is preferred.
- Familiarity with human resources database applications, preferably PeopleSoft, Kronos and ICIMS software knowledge is a plus.
- Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program.
- Ensures office activities comply with Emory policies and procedures.
- Responds to incoming telephone calls.
- Maintains calendars and prioritizes meeting requests for management.
- Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
- May complete forms, grant applications, and/or correspondence associated with programs.
- Prepares charts and graphs for reports and presentations.
- Creates and edits scientific, programmatic or other reports associated with department's primary business.
- Schedules meetings and handles logistics for meetings and special events.
- Prepares materials for meetings and special events.
- Initiates, processes, and maintains records and invoices.
- Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
- May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
- Plans and coordinates travel arrangements.
- Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
- Establishes and organizes filing systems.
- Oversees ordering and maintenance of office supplies.
- May supervise or direct the work of support staff and/or students.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS: A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree. Proficiency with various personal computer software applications. Positions in this classification may require keyboarding skills.