|STRONGLY PREFERRED QUALIFICATIONS:|
Bachelor's, Master’s or advanced degree and five years’ experience in administrative and operational support. Familiarity with general business practices and project management skills. Ability to work on multiple projects simultaneously, set priorities, and meet deadlines. Strong analytical, decision-making, and organizational skills. Experience in event management and budget support.
|Additional Job Details|
|Accounting – Prepare and process expenses directly for the Provost and his direct staff, including reimbursements, purchases, reconcile corporate and p-card purchases, track expenses, and resolve discrepancies.|
Back-up to Executive Administrative Assistant – Serve as back-up when the EAA is out of the office. Provide direct support to the Provost, including managing his complex calendar, communicate on behalf of the Provost including matters of a sensitive and confidential nature, make swift judgements and adjustments when unexpected issues or deadlines arise, and correspond via phone and email outside of regular business hours when necessary.
Event Support – Provide event support to the Director of Communication, helping to coordinate large events; including sending invitations, confirming caterers, securing venues, and providing day-of event support.
Executive Administrative Assistant Support – Provide direct administrative and operational support to the EAA, including some support for the Provost’s other direct staff. Other support includes drafting communication and maintaining and updating spreadsheets and databases.
Back-up Office Reception and Maintenance – Assist with front desk reception and office lobby maintenance when needed. Serving as first point of contact for all visitors, greeting guests, walks-ins, fielding incoming calls, and distributing office mail and communications. Maintain the physical office space, keeping the lobby, conference room, kitchenette, and printing area cleaned and organized.
Responsible for ordering equipment and supplies, and coordinating and tracking facility, housekeeping, and IT requests.
Booking Travel – Book domestic and international travel itineraries, adjusting schedules and reservations as needed.
Performs additional duties as assigned