|STRONGLY PREFERRED QUALIFICATIONS:|
Master’s or advanced degree and five years’ experience in administrative and operational support. Familiarity with general business practices and project management skills. Ability to work on multiple projects simultaneously, set priorities, and meet deadlines. Strong analytical, decision-making, and organizational skills. Experience in event management and budget support.
|Additional Job Details|
|Front Desk Reception – Serves as first point of contact for all visitors, greeting guests, walks-ins, fielding incoming calls, and distributing office mail and communications. |
Office Lobby Maintenance - Maintains the physical office space, keeping the lobby, conference room, kitchenette, and printing area cleaned and organized. Responsible for ordering equipment and supplies, and coordinating and tracking facility, housekeeping, and IT requests.
Accounting –Prepare and process expense reports for reimbursements, make purchases, reconcile corporate and p-card purchases, track expenses, and resolve discrepancies.
Scheduling – Manage the complex calendar for the Provost’s Chief of Staff and Associate Vice Provost. Manage scheduling for office site visits, candidate on-campus interviews, and for special events.
Booking Travel – Book domestic and international travel itineraries, adjusting schedules and reservations as needed.
Event Support – Provide event support coordinating small events for both EVP offices, including sending invitations, confirming caterers, securing venues, and providing day-of event support.
Executive Administrative Assistant Support – Provide direct administrative and operational support to both EAA’s, including some support for the Provost and EVPBA direct staff, and serving as back-up to the EAA’s, supporting the EVP’s directly, when needed. Other support includes drafting communication and maintaining and updating spreadsheets and databases, and running errands on and off-campus as needed