• Operations Specialist (Finance Division)

    Job Number
    Job Type
    Regular Full-Time
    Vice President For Finance
    Vice President for Finance
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Business Operations
  • Description

    Reporting to the Chief of Operations for the Finance Division of Emory University, the Operations Specialist supports business operations for the VP for Finance/Chief Finance Officer, the Chief of Operations, and other Finance Division leadership

    • Supports business operations within a business unit or division.
    • Provides project management support for a variety of projects which may involve financial administration, compiling and reviewing data or the implementation of new programs.
    • Develops and manages project time lines and is accountable for the successful completion of the project.
    • Organizes and facilitates the process to determine required resources.
    • May participate in the preparation of department or project budgets; may monitor expenses or accounts.
    • Designs and prepares reports.
    • Recommends and implements process improvements for business operations activities.
    • May represent the business unit through interaction with constituencies outside the unit.
    • Develops and prepares meeting materials and agendas for one or more executives.
    • Maintains calendars and prioritizes meeting requests.
    • Handles logistics for meetings and special events.
    • Organizes and archives meeting materials for future reference.
    • Reviews and responds to emails and correspondence; refers requests to colleagues, as appropriate.
    • Researches and compiles information for presentations.
    • Serves as a liaison to key stakeholders and business partners; researches issues and determines and facilitates appropriate actions to communicate information or resolve concerns, as needed.
    • Performs related responsibilities as required. 


    • Bachelor's degree in business administration, communications or a related field and 3 years of office administration, project management and/or budget management experience
    • OR an equivalent combination of education, training and experience.
    • Proficiency with various personal computer software applications.
    • Ability to use various systems to support business operations.

    Additional Details

    Preferred Qualifications:

    The ideal candidate will have strong organizational skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail. It is important that the person in this role maintains confidentiality, develops working relationships, and is collaborative.


    Additional Finance-Specific Responsibilities:

    • Assists in the creation and implementation of a document management structure and system
    • Manages the organizing and archiving of documents for meetings and events including agendas, documents, presentations, notes, and follow up items
    • Ability to oversee materials in the Board of Trustees Sites (i.e. Diligent, Adobe Connect)
    • Serves as an administrative liaison on behalf of the CFO to the Board of Trustees of Emory as well as other boards on which the CFO resides
    • Assists the CFO in coordinating activties related to boards and professional organizationas to which the CFO is appointed and committed
    • Demontrates a high-level of organization and attention to detail


    USD $48,700.00/Yr.
    USD $65,100.00/Yr.


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