Emory

  • Senior Administrative Assistant - Biomedical Engineering

    Job Number
    21322
    Job Type
    Regular Full-Time
    Division
    School Of Medicine
    Department
    SOM: BME: Admin
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Clerical & Administrative
  • Description

    JOB DESCRIPTION:

    • With minimal supervision, provides administrative support for a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).
    • Oversees office operations and ensures office activities comply with policies and procedures.
    • Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements. Develops and maintains spreadsheets.
    • Initiates, processes and maintains records and invoices.
    • Keeps manager informed of account status, authorizes expenditures and identifies cost effective alternatives.
    • Maintains calendar, prepares daily schedule and prioritizes meeting requests for manager(s).
    • Ensures manager is appropriately prepared for daily activities.
    • Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
    • Prepares charts and graphs for reports and presentations.
    • Reviews incoming correspondence and identifies items of special interest to manager or others.
    • Screens items that can be routinely handled and prepares appropriate responses.
    • Based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance.
    • May take dictation or transcribe from a machine.
    • Maintains various databases and/or spreadsheets.
    • Sets up and organizes filing systems.
    • Answers, screens and routes incoming telephone calls.
    • May supervise or direct the work of other administrative clerical/secretarial employees.
    • Oversees ordering and maintenance of office supplies and forms.
    • May coordinate domestic or foreign travel arrangements.
    • Performs related responsibilities as required.


    MINIMUM QUALIFICATIONS:

    • A high school diploma or equivalent and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
    • Proficient with word processing, spreadsheet, and presentation software applications.

    Additional Details

    Preferred Qualifications:  At least 10 years Admin. Support experience, knowledge and experience with Google Calendar, may need to travel to Georgia Tech Office 1-2 x’s per week.

     

    Calendar

    • Maintains calendar, prepares daily schedule and prioritizes meeting requests for Chair.

    Meetings

    • Coordinates, attend, take minutes, and collect agenda items to Monthly Emory BME faculty meetings at GT.

    Administrative

    • Personalize and submit letters of nomination for Emory faculty on behalf of the Chair. Draft correspondence and prepare confidential documents on behalf of the Chair

    Tenure and Promotion:

    • Coordinate in consultation with the Chair Tenure and Promotion of faculty members at Emory

    Recruitment of New Faculty at Emory and Georgia Tech: Season – from Sept-April plus one-offs

    • Work closely with the Chair and search committees in the recruitment of new faculty

    Research Program at Emory and GT

    • Based on a knowledge of the Chair’s views, edit, reports and manuscripts under minimal guidance.

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