• Human Resource, Operations Support Specialist

    Job Number
    Job Type
    Regular Full-Time
    School Of Medicine
    SOM: HR/Fin-Neurosciences/Orth
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Business Operations
  • Description


    • Provides comprehensive administrative assistance in support of the human resources (HR) operation for a School of Medicine (SOM) Shared Services Center (SSC).
    • Performs defined transactional activities for the SSC and its departments and divisions such as employee onboarding and orientation, and timekeeping.
    • Processes new hire and applicant tracking paperwork.
    • Responsible for the review and accuracy of submitted documents such as the USCIS' Form I-9.
    • Processes required payroll paperwork as needed.
    • Provides assistance to managers and supervisors on matters such as employee leave tracking and timekeeping.
    • Reviews and obtains approval of time and attendance documents, processes reimbursements and special checks, and maintains associated supporting documentation for the same.
    • Composes, generates, proofreads, and disseminates communications and reports.
    • Advises or refers individuals to appropriate staff for guidance on human resources policies, procedures, and related topics.
    • May support Employee Relations inquiries, and Workers' Compensation and FMLA requests, by gathering supporting documentation or relevant evidence.
    • Maintains databases, and personnel and SSC records and files.
    • May assist leadership with budget preparation and by monitoring expenditures by related departments and divisions.
    • Performs related responsibilities as directed.

    • Two years of college coursework and three years of general office administration experience or human resources experience in a support role as a generalist or in one of many human resources fields such as employment, employee relations, compensation, and/or benefits administration.
    • An equivalent combination of education and experience may be considered. Exceptional verbal, written, and communication skills required.
    • Experience in an academic healthcare center desired.


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