Emory

  • Program Coordinator, Department of Spanish & Portuguese

    Job Number
    24609
    Job Type
    Regular Full-Time
    Division
    Emory College
    Department
    ECAS: Spanish & Portuguese
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Business Operations
  • Description

    JOB DESCRIPTION:

    • Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
    • Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
    • Conducts research and gathers information to develop various publications.
    • Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
    • Assists in developing and coordinating program-related conferences, conventions, or meetings.
    • Monitors expenditures and may participate in the budget planning process and prepare financial reports.
    • May assist in identifying funding resources and developing fund-raising strategies and initiatives.
    • Prepares operational and statistical reports.
    • Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
    • May supervise assigned project staff, interns and/or volunteers. Performs related responsibilities as required.
    • This is not an administrative support position.


    MINIMUM QUALIFICATIONS:

    • Bachelor's degree in a field related to the program and two years of related experience, or an equivalent combination of education, training and experience.

    Additional Details

    • Assists in coordinating one or more student academic functions for a school or program such as admissions, financial aid, registration or student placement.
    • Assists and advises students.
    • Maintains budget records and assists in budget administration.
    • Actively participates in committees pertaining to academic services.
    • Maintains and updates students’ records in organized filing system and complies reports from this.
    • May develop resources for students to address particular needs.
    • May supervise clerical personnel.
    • Organizes events, meetings, workshops, conferences, and recruitments.
    • Maintains and develops program related website and social media pages.
    • Processes student visa requests and student hiring as needed.
    • Preforms related responsibility as required
    • Administer all aspects of the Department of Spanish and Portuguese graduate program in Hispanic Studies, providing support to Director of Graduate Studies (DGS) under general supervision of the Academic Department Administrator.
    • Responsible for overall management of student admissions and recruitment, academic records and degree tracking, course enrollment, and professional development.
    • Manage graduate program budget.
    • Serve as liaison to Laney Graduate School, Registrar, other university departments, and outside agencies.
    • Communicate verbally and in writing in both English and Spanish.
    • Provide administrative support to the Department of Spanish and Portuguese as needed and participate in departmental activities.

     

    Preferred Qualifications:

    • A bachelor’s degree in the school’s or program’s area of specialty or a related field
    • One year of experience in student admissions, registration, financial aid or related field or an equivalent combination of education, training and experience.
    • Previous experience with various personal computer software applications.
    • Proficiency in Spanish

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