JOB DESCRIPTION: Provides comprehensive administrative assistance in support of the human resources (HR) operation for a School of Medicine (SOM) Shared Services Center (SSC). Performs defined transactional activities for the SSC and its departments and divisions such as employee onboarding and orientation, and timekeeping. Processes new hire and applicant tracking paperwork. Responsible for the review and accuracy of submitted documents such as the USCIS' Form I-9. Processes required payroll paperwork as needed. Provides assistance to managers and supervisors on matters such as employee leave tracking and timekeeping. Reviews and obtains approval of time and attendance documents, processes reimbursements and special checks, and maintains associated supporting documentation for the same. Composes, generates, proofreads, and disseminates communications and reports. Advises or refers individuals to appropriate staff for guidance on human resources policies, procedures, and related topics. May support Employee Relations inquiries, and Workers' Compensation and FMLA requests, by gathering supporting documentation or relevant evidence. Maintains databases, and personnel and SSC records and files. May assist leadership with budget preparation and by monitoring expenditures by related departments and divisions. Performs related responsibilities as directed.
MINIMUM QUALIFICATIONS: Two years of college coursework and three years of general office administration experience or human resources experience in a support role as a generalist or in one of many human resources fields such as employment, employee relations, compensation, and/or benefits administration. An equivalent combination of education and experience may be considered. Exceptional verbal, written, and communication skills required. Experience in an academic healthcare center desired.