• Senior Associate Director of Student Records

    Job Number
    Job Type
    Regular Full-Time
    Emory College
    ECAS: Ofc Undergrad Education
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Admissions & Student Life
  • Description


    • As part of the Emory College of Arts and Sciences operations staff, develops and maintains PeopleSoft applications and data in regards to student academic records.
    • Responsible for ensuring records compliance with federal and state law, as well as professional practices dictated by AACRAO and the University Registrar.
    • Communicates on behalf of OUE and the University Registrar to the Emory College departments (eg, course registration, grading deadlines, senior degree petitions, exceptions).
    • Manages processes related to annual college catalog. Maintains oversight of the practice and exceptions to College requirements for GERs.
    • Oversees records-related processes for Commencement, including preparing term graduate lists and master list, managing diploma process and ensuring all graduates receiving diplomas have completed requirements.
    • Participates in University committees related to records and student information systems.
    • Oversees credit evaluations and reviews appeals.
    • Establishes enrollment dates, assigns enrollment appointments, and responds to and rectifies any enrollment problems. Supports the Degree Certification process in fall, spring and summer terms.
    • Manages the records process for incomplete, withdrawals, readmits, leave of absence and other academic actions.
    • Manages various projects, and designs effective and efficient processes.
    • Remains knowledgeable of current academic rules and processes for academic actions, as well as records retention and confidentiality laws and best practices.
    • Supervises a team of four staff members.
    • Performs other related duties as required.


    • A bachelor's degree and five years of experience working in academic affairs in higher education, OR an equivalent combination of education, training, and experience.
    • Familiarity with records retention and confidentiality laws and best practices.
    • Familiarity with PeopleSoft and ability to develop tools in PeopleSoft.
    • A Master's degree or Ph.D. is preferred.


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