Emory

  • Program Coordinator / Senior Program Coordinator (Surgical Education)

    Job Number
    26946
    Job Type
    Regular Full-Time
    Division
    School Of Medicine
    Department
    SOM: Surgery: General
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Business Operations
  • Description

    Emory University's School of Medicine: Surgery is seeking a Program Coordinator OR Senior Program Coordinator, depending on level of qualified experience, for their Surgical Medical Education Program, located at Emory University Hospital.

     

    JOB DESCRIPTIONS

     

    ENTRY LEVEL PROGRAM COORDINATOR

     

    • Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following:
      • establishing long-term operational objectives,
      • researching factors that may impact the success of the program, and
      • Working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
    • Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement. Conducts research and gathers information to develop various publications.
    • Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
    • Assists in developing and coordinating program-related conferences, conventions, or meetings.
    • Monitors expenditures and may participate in the budget planning process and prepare financial reports.
    • May assist in identifying funding resources and developing fund-raising strategies and initiatives. Prepares operational and statistical reports.
    • Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
    • May supervise assigned project staff, interns and/or volunteers.
    • Performs related responsibilities as required.
    • This is not an administrative support position.

     

    SENIOR PROGRAM COORDINATOR:

     

    • Designs, implements, and coordinates operational facets of a specific program.
    • Develops strategic plans and objectives that ensure the program's continued success, and develops evaluation methods to assess outcomes.
    • Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies.
    • Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars.
    • May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for the program.
    • May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals.
    • Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches. Maintains complete and accurate program records.
    • May serve on or chair various University committees.
    • May supervise program staff, interns, and/or volunteers.
    • Performs related responsibilities as required.

     

    MINIMUM QUALIFICATIONS

     

    PROGRAM COORDINATOR:

    • Bachelor's degree in a field related to the program and
    • Two years of related experience, or an equivalent combination of education, training and experience.

     

    SENIOR PROGRAM COORDINATOR:

     

    • Bachelor's degree in a field related to specified program areas and
    • Five years related program management experience, or an equivalent combination of experience, education, and training.

    Additional Details

    The Program Coordinator’s / Senior Program Coordinator's primary function will be to administer the General Surgery Residency Program and coordinate with others on affiliated training programs within the Department of Surgery. The position will work closely with the Residency Program Director and Associate Program Directors, and with the Associate Director of Education. Responsibilities will include, but are not limited to the following tasks:


    • Plays a significant role in preparing the program for accreditation site visits and compliance with accreditation standards.
    • Plans resident orientation and manages the rotation scheduling and evaluation systems within the program.
    • Maintains residents' academic files including rotations, evaluations, curriculum, and other critical documentation.
    • Assists in residency recruitment programs by updating relevant brochures and displays, updating and placing advertisements, coordinating recruitment trips, and preparing for and scheduling applicant interviews.
    • Assists in resolving foreign nationals' visa issues.
    • Maintains required record-keeping and databases pertaining to residency program(s).
    • Assists in preparing budgets and in tracking expenses. Performs related responsibilities as required.
    May supervise additional training program staff.

     

    PREFERRED QUALIFICATIONS

     

    BOTH:

     

    Must be flexible and adaptable – the position requires working on cyclical projects that may vary in priority. Proficiency in Microsoft Office package, including Access, Excel and PowerPoint; strong communication and writing skills and attention to detail required. Must be able to work independently as well as in a team environment. Familiarity with ERAS, New Innovations and CANVAS desirable. Prior experience with ACGME accreditation requirements and processes a plus.

     

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