Emory

  • Finance/Accounting Specialist

    Job Number
    27799
    Job Type
    Regular Full-Time
    Division
    Emory College
    Department
    Theatre Emory Administration
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Revenue Cycle & Managed Care
  • Description

    JOB DESCRIPTION: Reviews, monitors and processes a variety of fiscal transactions. Reconciles accounts. Maintains records. Receives and accounts for cash transactions. Performs billing. Reviews accounts payable transactions for accurate documentation. Authorizes and processes payments. Performs purchasing functions. Develops and monitors budgets and financial reports. Assists in budget preparation and compiles information pertaining to budgets, accounts, inventories and other financial operations. Enters data onto spread sheets, ledgers, worksheets and/or other forms. Responds to inquiries; checks accounting transactions to resolve discrepancies. May support research administration activities such as monitoring grant funding and expenditures. Performs related responsibilities as required.

    MINIMUM QUALIFICATIONS: Two years college with courses in accounting or business. Two years related experience. An equivalent combination of education, training, and/or experience may be used. DATE CREATED/MODIFIED/REVIEWED: 12/08/06 AMM

    Additional Details

    Theater Emory

    Finance Specialist/Full time

    Reports to: Theater Emory Managing Director

     

    • Implementing the department and College’s best practices for business operations and will also coordinate with Emory Finance and Emory Central and College Human Resources. Specific emphasis will be placed on financial transaction work and departmental accounting activities.
    • Monitors, audits, and reconciles several departmental accounts for Theater Emory, Accounts include four general operating accounts, an endowment expense account, a donor account, and various special funding and project accounts. Creates new accounts and codes, as needed.
    • Responsible for maintaining all financial records for Theater Emory and preparing audit materials as needed.
    • Prepares journal transfers, balances accounts, reconciles errors, and follows up with appropriate agencies to resolve.
    • Assists the Managing Director of Theater Emory in the preparation and monitoring of departmental budgets and advise management of deficits and other financial issues.
    • Maintains separate Quicken records for each account. Produces monthly reports for all Theater Emory production staff and Dept. Chair.
    • Processes all invoices, accounts payables and receivables.
    • Acts as proxy for and processes receipts and reports for all staff and faculty for Corporate Card, Purchasing Card, and Travel Expenses.
    • Participate in regular training programs to ensure department is abiding by current best practices and policies. Attends College operations meetings and advises Managing Director on financial policy and procedure changes.
    • Prepares artists' contracts for the productions once negotiations have been completed between the artists and the managing director.
    • Acts as Human Resources representative and timekeeper for Theater Emory. Facilitates and processes all payroll payments.
    • Hires Artist Affiliates and Student workers for Theater Emory using the Emory ICIMS HR system.
    • Handles routine correspondence with Actors' Equity Association on the on-going season, including weekly reports and payments. Executes the same tasks as required by playwright's agents or the Society of Stage Directors and Choreographers. Calculates union payments due.
    • Distributes and collects contracts and payments to actors, designers, and other individuals contracted by Theater Emory.
    • Supervises donor acknowledgment records for Theater Emory programs, thank you correspondence, invitations and mailings to or for the Friends of Theater Emory.
    • Researches designer and technical fees on a regular basis so we may remain current among other professional theaters and so we can determine budget needs from year to year in areas of design, acting, and technical personnel.
    • Serve as department’s liaison with facilities Management and various offices of technology. Make Theater Emory departmental service requests for work orders and arranges and monitors invoicing and tracks direct billing.
    • Orders supplies as needed through outside vendors and the Emory Express system.
    • Additional light administrative duties as assigned.

     

    PREFERRED QUALIFICATIONS

     

    • Bachelor’s degree and minimum 1 year related experience with an emphasis in financial record keeping.
    • Working knowledge of: Microsoft Office and Outlook.
    • Previous work experience and/or interest in the arts
    • Proficient in Quicken (or Quickbooks)

     

    KNOWLEDGE, SKILLS & ABILITIES

     

    • Strong attention to detail
    • Accurate and thorough record-keeping, with an emphasis on diligent follow-through and problem solving.
    • Demonstrated adaptability to changes in process and technology.
    • Ability to self-manage workload and prioritize deadlines
    • Customer service-based positive attitude and ability to work effectively in a collaborative environment

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