• Research Administration - Pre-Award Manager (Basic Sciences)

    Job Number
    Job Type
    Regular Full-Time
    School Of Medicine
    SOM: Basic Science RAS
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Research & Research Administration
  • Description

    Reporting to the Research Administration Services (RAS) Director, leads and supervises all staff performing pre-award activities for the sponsored projects research portfolio for their assigned department, division or school.

    • Monitors workload distribution and redistributes tasks, as appropriate. Provides guidance to team members, as appropriate. Mentors staff for professional development.
    • May perform post-award activities in support of the RAS unit. Understands and applies federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.
    • Applies costing rules and regulations to federally funded projects. Analyzes information and formulates conclusions.
    • Ensures strong levels of customer service to faculty and departments being served.
    • Addresses issues that violate performance levels or terms of the RAS performance level agreements, both with internal RAS staff and with departments and/or faculty.
    • Performs pre-award activities to include:
      • developing a budget,
      • compiling proposal contents,
      • entering proposal into EPEX,
      • assisting PIs in submission of JIT forms,
      • preparing CAS exceptions for approval,
      • interacting with OSP
      • assisting in the preparation of sub-award documents and relationships with other partners on a project.
    • Prepares high-quality written reports.
    • Works with Post-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams.
    • Performs related responsibilities as required.

    • Bachelor's degree and 5 years work-related grants and contracts experience OR an equivalent combination of education, training and experience.
    • Supervisory experience preferred.
    • Knowledge of federal rules and regulations relating to research grant and/or contract activity, with specific deep understanding of the award proposal processes for multiple sponsoring bodies.
    • Proficiency with MS Office Suite software.

    Additional Details

    Preferred Qualifications


    • Previous supervisory and management experience (strongly preferred)
    • Knowledge of NIH and other agencies pre-award proposal submission processes and duties (strongly preferred)
    • Proficiency with Microsoft Office, PeopleSoft, and Cayuse (strongly preferred)
    • Previous experience in research administration in an academic / higher education institution (strongly preferred)
    • Demonstrated commitment to faculty/PI service
    • Demonstrated ability to effectively multi-task with time-sensitive and competing demands
    • Ability to collaborate with other units to ensure compliance with regulatory requirements to which grants and contracts are subject to and to confirm that all pre-award activities are handled accordingly.
    • Strong aptitude and demonstrated ability to develop and maintain positive and productive relationships with faculty, staff, partners, and other stakeholders
    • Strong interpersonal and leadership skills
    • Demonstrated ability to maintain confidentiality
    • Exceptional time management skills and the ability to problem solve under pressure
    • Demonstrated ability to work within a diverse community and with individuals at all levels of the organization
    • Excellent oral and written communication skills
    • Strong critical thinking and analytical skills
    • Sophisticated conflict resolution skills
    • Knowledge of post-award processes


    The above statements are intended to describe the work being performed by people assigned to this job.


    They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the personnel so classified.





    Emory University is dedicated to providing equal opportunities to all individuals regardless of race, color, religion, ethnic or national origin, gender, age, disability, sexual orientation, gender identity, gender expression, veteran’s status, or any factor that is a prohibited consideration under applicable law.


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