• Research Adminstrator- Pre-Award I

    Job Number
    Job Type
    Regular Full-Time
    School Of Public Health
    SPH: Research Admin
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Research & Research Administration
  • Description



    Manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Manages the day-to-day operations and objectives in support of the assigned portfolio. Contributes information and ideas related to areas of responsibility as part of a cross functional team. Ensures effective and efficient workflow and adherence to quality standards for staff/program and self.


    Performs pre-award activities for a unit (school, department, or division) within a RAS unit. Pre-award activities include, but are not limited to, assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process. Ensures proposals are entered and routed in a timely manner for further review. Confers with PI and Pre-award support staff at collaborating institutions to secure necessary sub-awards documents for proposals.


    Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy. Reviews budgets for consistency with sponsor, monitors compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project. Advises the PI on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor requirements.


    Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness. Reviews proposals for consistency with sponsor guidelines on budget, format, font size and page limits excluding narrative content (obtain and review sponsor guidelines). Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures. Obtains signatures as needed. Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols.


    Works effectively with other offices (central, school, departments, divisions, RAS units) on research proposals. Prepares high-quality written documents. Analyzes data and formulates conclusions. Performs related responsibilities as required.



    Bachelor's degree OR an equivalent combination of education, training and experience. Proficiency with MS Office Suite software.


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