The Director of Finance and Administration of the American Academy of Religion (AAR) plays a key leadership role in the organization: leading the financial operations of the organization to ensure the financial integrity of the institution; providing leadership in the key areas of cyclical institutional evaluation / assessment, financial strategy, and strategic planning; defining and implementing infrastructure and strategies for a thriving administration (finance, administration, accounting, IT, HR, membership, and physical resources); representing the AAR with board members, banks, contractors, members and the broader community, building a sense of excitement about the AAR mission; and contributing to and encouraging a positive internal work culture at AAR, engaging all work with professionalism, transparency, and collaboration.
- Leads budget preparation and management in support of the mission and long-range plan.
- Manages revenues and expenditures with prudence and within budget guidelines to ensure financial strength and operating efficiency.
- Prepares financial analyses and forecasts. Supervises the maintenance of the general ledger, payroll (in conjunction with Emory), and accounts receivables and payables.
- Ensures adequate internal controls and separation of duties.
- Supervises the computer systems that support the basic financial systems.
- Supervises the management of the AAR's assets, including the reserves, credit lines, debts and payables.
- Maintains capital asset acquisition and maintenance schedules.
- Staffs the board's Finance Committee and Audit Committee.
- Leads monitoring the investment and allocation of the AAR's portfolio, serves as principal contact with professional portfolio managers and recommends investment portfolio policies and guidelines.
- Ensures compliance with all financial audit requirements.
- Prepares or approves all audit work papers and the draft audit report. Supervises compliance with all banking, insurance, investment, Emory, and government guidelines and deadlines.
- Communicates policy matters, financial results and basic administrative information to personnel.
- Obtains and maintains adequate insurance on all necessary aspects of AAR work.
- Trains and supervises staff.
- Takes the lead role on grants management.
- Ensures that procurement, purchasing, and office activities run smoothly.
- Ensures office space and equipment is adequate, well maintained, and cost effective.
- Evaluates all contracts and provides recommendations. Ensures that the building is adequately maintained and that internal constituent space needs are met.
- Manages office rental leasing in collaboration with the SBL.
- Ensures productive and cost-effective coordination with the SBL.
- Serves as the principal human resource officer and Emory HR liaison.
- Supervises the maintenance of employee personnel files, benefits, and all HR policies and procedures.
- Provides leadership on issues of best policy and practice.
- Ensures compliance with appropriate HR laws and policies.
- Works with the Executive Director on an AAR Staff Handbook as a supplement to Emory's policies. Develops, implements, evaluates, and revises as necessary, a comprehensive staff onboarding process. Supervises internal IT staff as well as the relationship with any third-party providers.
- Evaluates and provides recommendations about long-term technology expectations and strategy.
- Ensures that IT systems serve the needs and security requirements of the staff and academy.
- Provides leadership and direction for membership services with the goal of attracting and retaining members.
- Serves on the AAR leadership team; engages in organizational strategic thinking and tactical planning.
- Provides monthly dashboard for each area.
- Maintains current documentation on processes for all areas.
- Evaluates and revises products and processes on a cyclical basis.
A bachelor's degree in business administration, accounting, finance or related field, and seven years of related financial experience, including five years of related administrative experience, OR an equivalent combination of education, training, and experience.
Demonstrated excellence in supervising employees.
A track record in grants management.
Technological savvy with experience selecting and overseeing software installations and managing relationships with software vendors.
Knowledge of accounting and reporting software.