• Administrative Assistant

    Job Number
    Job Type
    Regular Full-Time
    School Of Medicine
    SOM: Psych: Autism Center
    This position may involve the following Health and Safety issues:
    Not Applicable
    Job Category
    Clerical & Administrative
  • Description



    • Provides administrative support for one of the following (or a combination): general management, a research environment or a specific program.
    • Ensures office activities comply with Emory policies and procedures.
    • Responds to incoming telephone calls.
    • Maintains calendars and prioritizes meeting requests for management.
    • Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
    • May complete forms, grant applications, and/or correspondence associated with programs.
    • Prepares charts and graphs for reports and presentations. Creates and edits scientific, programmatic or other reports associated with department's primary business.
    • Schedules meetings and handles logistics for meetings and special events.
    • Prepares materials for meetings and special events.
    • Initiates, processes, and maintains records and invoices.
    • Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
    • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
    • Plans and coordinates travel arrangements.
    • Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems.
    • Oversees ordering and maintenance of office supplies.
    • May supervise or direct the work of support staff and/or students. Performs related responsibilities as required.

    • A high school diploma or equivalent and five years of clerical or secretarial experience, or a bachelor's degree.
    • Proficiency with various personal computer software applications.
    • Positions in this classification may require keyboarding skills.

    Additional Details

    Additional Job Information: 


    This candidate will be responsible for maintaining financial aspects of the non-sponsored programs at the Autism Center, resolving issues related to invoicing, responding to financial inquiries from managed care organizations (MCO’s), families and/or clinicians related to invoicing, and will work with MCO’s on collections and denials to ensure accurate reimbursement.


    This candidate will also maintain a financial database, tracking payments and managing payment agreements to monitor accounts receivable for the non-sponsored programs of the Autism Center.


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