Emory

Business Manager

Job Number
65927
Job Type
Regular Full-Time
Division
School Of Public Health
Department
SPH: Epidemiology
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Revenue Cycle & Managed Care
Location : Name
Emory Campus-Clifton Corridor
Campus Location (For Posting) : Location
US-GA-Atlanta

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

A team of researchers in the Department of Epidemiology at Rollins School of Public Health, Emory University has been conducting research aimed at improving prevention, care, and treatment of tuberculosis (TB) including drug-resistant TB, TB/HIV co-infection and latent TB infection, as well as examining the impact of TB on non-communicable diseases such as diabetes. The group collaborates with partners at other U.S. institutions as well as partners based at international sites in South Africa, Ethiopia, Brazil, India and country of Georgia.

 

We are seeking a Business Manager with experience in federally funded human subjects research, who will be responsible for supporting more than 10 ongoing sponsored and non-sponsored projects conducted at domestic and international study sites.

 

JOB DESCRIPTION:

 

The Business Manager will coordinate closely with the U.S. investigators, study team members, and grants, finance and HR units located at various schools within Emory and other domestic institutions, as well international collaborators, to provide grant management and human resources support to all aspects of our team’s projects.

 

Finances

  • Develop, plan, administer and monitor budgets for the Emory-Einstein TB Research Program initiatives with specific focus on funding sources, forecasting, grant proposals and sponsored awards.
  • Ensure appropriate management of research operations, financial budgets, performance metrics, and resources to continuously improve the cost effectiveness of research grants. Design and introduce effective quality and operational control mechanisms as well as audit techniques to strengthen the overall research portfolio of the program both at Emory University and at the international study sites.
  • Initiate, approve and audit all fiscal activities and transactions for sponsored and non-sponsored budgets. Administer fiscal compliance, expense approval, cash flow, sponsored effort reporting, and oversee operating costs.
  • Prepare projections based on analysis of project performances and trends.
  • Review monthly expense reports, ledgers, and close-out reports. Advise investigators, Program Director, program staff and graduate students of sponsor and institutional rules and regulations regarding expense reports, purchase of materials, supplies, consultant and fee for services, travel expenses, and other research program expenses.
  • Partner with investigators to interpret grant accounting guidelines and procedures to ensure compliance.
  • Oversee appropriate utilization and management of resources and personnel involvement for lifecycle of the projects.
  • Directly liaise with and build strategic relationships with relevant stakeholders and collaborators at national and international level including sponsor agencies.
  • Work closely with program investigators in pre- and post-award financial management of grants.

Pre-Award:

    • Develop and submit grant proposals to secure novel resources and acquisition of grants that expand the TB/HIV research program portfolio.
    • Develop new grant proposals in collaboration with team investigators and Program Director, and other collaborators in response to RFAs. This includes developing study budgets, liaising with national and international co-investigators and collaborating institutions to prepare site-specific budgets, scope of work, institutional profile, conflict of interest, regulatory and fiscal compliance documents, reviewing and aligning scientific research plans and specific aims with realistic goals, expectations, and fiscal feasibility.
    • Liaise independently with Emory’s Office of Sponsored Projects (OSP) and university-wide Research Administration Services (RAS) units to finalize, organize and review the final product (grant applications) for submission to the sponsor agency.
    • Prepare Just-in-Time documents.

Post-award:

    • Manage Post-Award lifecycle for 13 sponsored and non-sponsored projects.
    • Develop and oversee implementation of study site collaborator budgets and subcontracts – both national and international.
    • Provide direct oversight to all phases of sponsored award spending for allowability and compliance with federal and sponsor regulations.
    • Directly liaise with RAS to manage semi-annual effort certification through the Effort Reporting System (ERS). Review and resolve salary cap issues.
    • Oversee and review monthly effort distribution of faculty and research program staff, monthly financial reports and year-end final financial reports (FFRs). Independently develop and submit annual scientific progress and grant close-out reports to sponsor agencies.
    • Prepare sub-award and consultant contracts.
    • Review and approve expense reports, procurement requisitions, monthly subcontractor and consultant invoices, and reimbursement requests. Develop CAS exceptions.
    • Prepare annual financial reports to be submitted to NIH for each sponsored project.
    • Independently liaise with RAS and Office of Grants and Contracts Administration (OGCA) to resolve escalated issues to effectively manage the research program.
    • Oversee sponsored project financial and non-financial closeout according to institutional policy and good accounting practices and institutional audit engagement and response.

Human Resources

  • Work with investigators and Program Director to determine team’s staffing needs, and partner with RSPH human resources representatives to draft job descriptions, review applications, negotiate salary and hire successful applicants into open roles.
  • Interview short-listed candidates: schedule additional interviews with investigators, Program Director and other project team members as needed, and ensure candidates complete required recruitment activities.
  • Represent program’s marketing at Emory University career fairs and recruitment events.
  • Oversee performance management including mid-year and annual staff performance appraisals.
  • Develop and implement effective organizational structure to maximize utilization of current staffing, including the development and adherence to staffing models.
  • Ensure termination activities are completed and equipment returned from staff members who leave the team.
  • Establish standards of performance for staff and students to meet both project needs and institutional core values.
  • Directly liaise with HR and REAL Program to oversee hiring of MPH students to support projects.
  • Review and approve students’ biweekly timecards.
  • Ensure that all employees have complied with mandatory institutional and program trainings.
  • Identify opportunities and recruit MPH students for Applied Practice Experience (APE) and/or Global Field Experience (GFE) projects.
  • Work with study Principal Investigator and Program Director to monitor students’ progress, develop practicum budget and track any project-related expenditures.
  • Assist investigators with administrative responsibilities related to K24 mentorship program.
  • Plan long-term career development of the Emory TB program and recommend relevant trainings with the aim of enhancing team members’ technical and academic capacity.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in business, finance or related field and three years of professional business or management experience, OR equivalent combination of experience, education, and training.
  • Some positions in this classification may require previous supervisory experience.

PREFERRED QUALIFICATIONS:

  • Master’s in business, Public Health or related field from an accredited school is preferred
  • Experience with international research projects and knowledge of human subjects research design is preferred
  • Ability to manage multiple priorities while working effectively as part of a geographically dispersed team
  • Self-motivated, highly organized, and detail-oriented
  • Excellent interpersonal and organizational skills
  • Strong communicator, including promptly responding to emails, presenting key information to investigators and other project staff, and leading meetings
  • Comprehensive knowledge of, or willingness to learn about grants and contracts, budgets, research administration policies and practices.
  • Skill in assessing financial needs of the research program, creating goals and objectives for specific projects and associated sub-studies, and ensuring targets are accomplished within required timeframe
  • Proficiency in development and monitoring of research project budgets and expenditures
  • Strong computer skills, including Microsoft Office suite applications

ADDITIONAL DETAILS:

  • When travel is possible, we ask this position to travel up to 10% to the international and domestic partners’ sites for meeting with project collaborators.
  • Travel will take place multiple times per year to study sites during 1-2-week trips.
  • A cover letter is highly desired.

  • Please upload the cover letter in the Supporting Documents section of the application.

 

NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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