Library Specialist (Stacks & Circulation Supervisor) - School of Law

Job Number
Job Type
Regular Full-Time
School Of Law
Law Library
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Library Services
Location : Name
Emory Campus-Clifton Corridor
Campus Location (For Posting) : Location

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Reporting to the Head of Access Services, the Stacks and Circulation Supervisor is responsible for maintaining the library building and collections and assists in the management of our Service Desk. Hires and supervises students and is also responsible for Preservation/Conservation activities, collection inventory, maintaining documentation and statistics, and reporting any facilities issues.



  • Performs complex resources management operations (e.g. searching, ordering, receiving, claiming, paying for, and preparing for binding library materials) using specialized knowledge of online databases, microcomputer applications, and complex reference tools.
  • Responds to inquiries from faculty, staff, and students regarding orders.
  • May search local, national, and commercial databases and create bibliographic/order records in the local online system.
  • May oversee receipt and check-in of library materials and prepare materials for binding.
  • May hire, train, and supervise student staff.
  • Performs related responsibilities as required.




  • Serve as backup for Circulation, provide general circulation assistance, including back-up for desk attendants by providing breaks and assistance as needed,
  • Serve as head of Circulation in the absence of the Head of Access Services,
  • Hire, train, schedule, supervise and evaluate 30-40 stacks student hours per week (3-4 students), assists Head of Access Services in hiring 2-3 Graduate Supervisors and 8-10 circulation student workers,
  • In conjunction with the Head of Access Services create/modify/update textbook order forms and place and track all orders each semester,
  • Interpret library and circulation policies to patrons and staff,
  • Assist in library outreach efforts for various events (Orientation, Welcome Week, Stress Busters, Visiting Day),
  • Create and implement procedures to increase overall efficiency and accuracy of multiple Service Desk service points,
  • Evaluate patrons' needs and determine circulation privileges, run reports and perform database cleanup on Law patron database using OPUS or other appropriate databases,
  • Serve on interlibrary committees,
  • Design and maintain physical and digital signage for library,
  • Compile and maintain library calendars in ILS, study room system, digital signage, and website calendar,
  • Serve on publication team for biweekly library newsletter,
  • Contributor/co-coordinator to rotating library display case,
  • Maintain MLL’s student commons space with puzzles, magazines, games,
  • Maintain documentation for and troubleshoot library technologies,
  • Serve as a backup for faculty document delivery and electronic course reserves,
  • Consult regularly with Head of Access Services to offer suggestions and review policies and procedures, as well as implement circulation procedures. 
  • This position comes in constant contact with Emory law faculty, students and the Atlanta legal and academic communities.


  • Create/implement procedures to increase efficiency and accuracy,  Maintain DVD collection and browsable database,
  • Maintain physical course reserves and assist with Interlibrary Loan processing,
  • Compile and analyze statistics for collection use, growth, shelving and repair and produce statistical and narrative reports, 
  • Collect, maintain, and analyze collection use statistics and produce statistical and narrative reports,
  • Collaborate with supervisor on policies and procedures for Stacks Maintenance and Preservation/Conservation,
  • Collaborate with supervisor on maintenance of collection for long term assessment, planning and management of study areas, stacks space, and collection growth,
  • Collaborate with Cataloging Librarian regarding collection growth and weeding,
  • Investigate publication growth patterns to accommodate predicted library future growth patterns of collection and plan for growth accordingly,
  • Ensure that the library is consistently picked up and shelved both on weekdays and weekends, as well as shelfread on a semesterly basis through appropriate scheduling of student workers, 
  • Plan and supervise all shifting and weeding projects,
  • Resolve collection access problems as they arise, 
  • Advise Head of Access Services on space usage and needs,
  • Monitor and analyze usage behaviors and trends via heat maps to maximize functional capacity of library space,
  • Produce stacks, directional and hours signage as needed for stacks areas and library entrances/exits.


  • Make regular inspections of the library to oversee the condition of the library’s collections and equipment, especially Circulation equipment (desk PC’s, scanning stations),
  • Serve as contact person for DLSG KIC Scanners,
  • Keep library facilities (tables, chairs, other furniture) straightened and in good condition, reporting physical plant problems such as leaks or damaged equipment (elevator, security system, furniture) to Operations as needed,
  • Coordinate library space / usage with Emory Law departments including On Campus Interviewing, Trial Techniques Program, Exam Accommodations, etc.,
  • Assists with selection and ordering of departmental supplies.         


  • In coordination with Circulation, perform patron initiated searches as needed. 
  • Supervise lost book searches and process found materials.                                                               
  • Supervise Preservation/Conservation activities. 
  • Determine category of library materials for treatment and select appropriate type of treatment. 
  • Supervise preservation/conservation techniques (such as hinge tightening and mending) and ensure that materials are sent to Woodruff Conservation or National Library Bindery as needed. 
  • Serve as Liaison to Woodruff Conservation Office, receive training from that office, report statistics to that office and use that office as a resource when Preservation or Conservation problems arise.  
  • Organize workshops to educate Law Library staff and students on preservation matters and techniques.
  • Responsible for revision and distribution of the Disaster Plan and participate in implementation of the plan in emergency situations.
  • Other duties and special projects as assigned.                                                             


  • Bachelor's degree in a related field and two years of related experience, OR equivalent combination of experience, education, and training.
  • May require computer skills, special skills, or proficiency in a foreign language.

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.


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