Clinical Trials Post-Award Specialist I

Job Number
Job Type
Regular Full-Time
School Of Medicine
SOM: Cancer RAS
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Research & Research Administration
Location : Name
Campus Location (For Posting) : Location

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.


Responsible for managing post-award activities in support of an assigned portfolio of clinical trials within a Research Administration Services unit using knowledge of grant, contract, and clinical trials management rules and regulations, technical expertise, and analytical skills.



  • Post award activities include regular review, reconciliation, and projection of award finances; preparing adjustments and corrections to award budgets; preparing financial reports; and at the end of the award, ensuring all financial requirements have been met; and closing out the award.
  • May submit invoices to sponsors.
  • Interacts regularly with and provides high quality customer service to faculty members, clinical trial coordinators, and nurse managers conducting sponsored research.
  • Ensures adherence to quality standards and all policies and award regulations.
  • Will also interact with central offices assisting with clinical trial management, including the Office of Clinical Research and Office of Sponsored Programs.
  • Distributes award/contract information to PIs, co-PIs and relevant staff and other service centers.
  • Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions).
  • Reviews and reconciles clinical trial expenditures and budgets, making adjustments, as necessary.
  • Manages the budget, reporting and compliance timelines through the lifecycle of the grant, contract, or clinical trials.
  • Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions.
  • Completes financial reports to be sent to sponsor, as required by the award/contract terms and conditions.
  • Monitors compliance with agency and University regulations regarding reporting.
  • Assists PIs with non-financial report submissions, as necessary.
  • Coordinates and submits requests for No Cost Extensions, Carryover, re-budgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies.
  • Facilitates the approval of invoices to pay subcontractors and/or other sites.
  • Reviews effort reports and manages quarterly effort certification process for assigned units.
  • Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards.
  • Assists in transferring awards out of the university.
  • Closes out all funded projects consistent with university process and timelines.
  • Performs related responsibilities as required.


  • Bachelor's degree OR an equivalent combination of education, training and experience.
  • Proficiency with MS Office Suite software.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.


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