Emory

Executive Administrative Assistant

Job Number
69305
Job Type
Regular Full-Time
Division
School Of Nursing
Department
SON: Dean's Office Operating F
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Clerical & Administrative
Location : Name
Emory Campus-Clifton Corridor
Campus Location (For Posting) : Location
US-GA-Atlanta

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

The Executive Assistant to the Dean of the School of Nursing is responsible for a broad and complex sets of duties to support the Nell Hodgson Woodruff School of Nursing including, providing advanced administrative support, supporting highly confidential and sensitive School matters, anticipating the needs of the Dean and proactively solving problems, and independently managing issues within the Office of the Dean. The Executive Assistant is a key member of the Dean’s Leadership Council. The Executive Assistant performs duties autonomously and with delegated authority to exercise discretion and judgment regarding significant matters on behalf of the Dean.

 

The Executive Assistant to the Dean will exhibit qualities of emotional maturity, genuineness, self-confidence, common sense, judgment, fairness, creativity, discretion, decisiveness, political savvy, diplomacy, tact, resiliency, adaptability, courage of convictions and tolerance for ambiguity. Demonstrated behavioral expectations include:

  • Ability in managing confidential matters.
  • Ability to cultivate positive working relationships and gain trust and respect with external and internal constituents at all levels.
  • Ability to perform duties with a high-level of professionalism, flexibility, discretion, judgement, diplomacy, and tact.
  • Ability to adapt to changing priorities and deadlines.

 

JOB DESCRIPTION:

  • Coordinate the Dean’s activities, including management of a complex calendar, travel arrangements, and associated logistics. Independently manage calendaring requests based on an in-depth understanding of the Dean’s priorities and Emory University’s framework.
  • Advises the Dean on School activities and serves as the primary contact for units needing to work with the Dean.
  • Manage the day-to-day workflow of the Dean, including the Dean’s calendar, monitoring incoming mail, and keeping the Dean apprised of daily messages and events.
  • Work closely with the Dean, associate deans, unit leaders, and other key personnel to identify and advance strategic priorities, including providing leadership for special projects and programs on behalf of the Dean.
  • Independently prioritizes logistics for meetings and conferences hosted by the Dean with high-level executives, including leaders at Emory University, Emory Healthcare, alumni, donors, government officials, etc.
  • Serve as the Dean’s liaison to various internal and external constituencies, including screening correspondence and telephone calls to keep the Dean informed on all matters requiring the School’s attention.
  • Write and prepare correspondence on behalf of the Dean and/or the School of Nursing.
  • Review and edit presentations and documents on behalf of the Dean.
  • Ensure the Dean is prepared for all meetings, including ensuring that her remarks and presentations are prepared in advance of meetings.
  • Process complex travel reimbursements, invoices, and other expenses in a timely fashion.
  • Anticipate and track critical dates for the Office of the Dean to ensure the Office of the Dean meets all required deadlines for submissions to the University and external organizations. Follow-up with appropriate parties to ensure all deadlines are met.
  • Take responsibility for ensuring all pertinent documents and supporting materials are filed and mailed in the Office of the Dean.
  • Manage membership renewals on behalf of the Office of the Dean
  • Collaborate effectively with several School of Nursing units, including the Office of Enrollment and Student Affairs, Office of Education, Office of Nursing Research, Office of Academic Advancement, Operations, Human Resources and Finance personnel.
  • Assists the Dean with special projects as needed.
  • Other duties may also be assigned.


MINIMUM QUALIFICATIONS:

  • Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
  • Previous experience with various personal computer software applications.
  • Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.

 

PREFERRED QUALIFICAITONS:

Bachelor's degree and five years of relevant experience.

Advanced computer skills and demonstrated experience with office software and email applications.

 

NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future.  Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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