Assistant Director of Advancement and Alumni Services – Prospect Pipeline Development

Job Number
Job Type
Regular Full-Time
Advancement &Alumni Engagement
ADV: Clin Prog/Med Research
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Advancement & Fundraising
Location : Name
Emory Campus-Clifton Corridor
Campus Location (For Posting) : Location

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.


The Advancement and Alumni Engagement Clinical/Grateful Patient and Medical Research team is responsible for partnering with physicians, researchers and faculty leaders to identify and engage potential supporters and influencers. This position will work to execute a comprehensive prospect and pipeline development program for the Clinical Programs and Medical Research teams by managing data entry associated with prospect tracking, identifying major and leadership prospects through database mining, and providing activity reports to aid in the day-to-day performance management of development officers. This position will report to the Director of Advancement and Alumni Services.



  • Coordinates operational support for an advancement and alumni engagement program in a school or unit.
  • Develops plans and objectives to ensure success of the program while working with departments within the school or unit as well as central service units to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of advancement and alumni engagement processes.
  • Writes/creates briefings, reports, letters, and other materials for the team.
  • Manages multiple projects supporting the strategic goals of the school/unit.
  • Provides guidance with collecting and routing data for updates in CRM system, and ensuring gifts and records are processed appropriately.
  • May provide administrative and event support.
  • May administer budgets.
  • Performs other related duties as required.



In addition to the duties outlined above, the Assistant Director may be required to:

  • Assist in the development, facilitation, or management of fundraising efforts, alumni engagement, and program objectives.
  • Represent the department or serve as primary contact working with other departments across the division/University.


  • A bachelors and two years of experience in an office setting, OR an equivalent combination of education, training, and experience.
  • Cover Letter required for consideration.


  • Successful candidates will possess strong organizational, written, and verbal communication skills and possess the ability to manage multiple projects simultaneously.
  • Strong interpersonal and problem-solving skills with the ability to navigate a complex work environment.
  • Commitment to delivering excellent customer service, the ability to work collaboratively, and comfort working with ambiguity.
  • Experience managing budgets and financial reports, working with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems.
  • Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.
  • Flexibility to accommodate changing priorities and deadlines.
  • Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.

The role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future. Emory reserves the right to change this status with notice to employee.


Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.


Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.


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