Emory

Polio Surge Program Assistant | CVE

Job Number
76196
Job Type
Regular Full-Time
Division
Affiliated Organizations
Department
Task Force for Global Health
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Business Operations
Location : Name
Task Force for Global Health
Campus Location (For Posting) : Location
US-GA-Decatur

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

 
The Task Force for Global Health is an Emory University affiliate located in Decatur, GA. Its eight programs focus on building robust public health systems that serve all people. Program areas include neglected tropical diseases, vaccines, and health systems strengthening. The Task Force for Global Health was recognized for its extraordinary contributions to alleviating human suffering with the 2016 Conrad N. Hilton Humanitarian Prize, the world's largest award of its kind. The Task Force is ranked among the largest nonprofits in the United States due to in-kind contributions of medicines and vaccines from major pharmaceutical companies valued at billions of dollars annually.
 
CVE BACKGROUND: The Center for Vaccine Equity (CVE) works to assure all people have equal access to life-saving vaccines and antiviral agents by expanding availability, supporting vaccine impact studies, and building delivery systems that facilitate access in developing countries. CVE also serves as Secretariat for a number of global health partnerships that advance this mission.

Description

JOB DESCRIPTION:

  • Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment.
  • Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
  • Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel.
  • Drafts contracts, budgets, and donor reports with direction from manager.
  • Processes financial documents including contracts, expense reports, invoices, etc.
  • Writes routine reports and correspondence, and assists with the development of project/program materials.
  • Organizes meetings and events.
  • Works with and maintains data management and filing for projects/program.
  • Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc.
  • Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed.
  • Conducts research and provides support to one or more staff members in regards to project and programmatic efforts.
  • May supervise work study students and volunteers.
  • Performs other related duties as required.

ADDITIONAL JOB DETAILS:

  • Provide logistical support for Polio Eradication Surge Capacity Support Program’s domestic and international meetings, conferences and events, including, but not limited to:
  • travel and lodging arrangements for participants;
  • collaborating with venues on catering arrangements and configuring meeting spaces;
  • formatting, compiling and disseminating meeting materials;
  • updating and maintaining the budget using an established template in collaboration with CVE Sr. management;
  • pre- and post-meeting communications to participants and;
  • updating work plans and timelines as needed;
  • assisting in management of logistics support through the event management platform.
  • Provide administrative support to Polio Eradication Surge Capacity Support program operations including, but not limited to:
  • requesting invoices and supporting documentation from vendors using an established template; compiling, reviewing and reconciling receipts and supporting documentation for consultant and vendor invoices; reviewing incoming e-mails and voicemails and responding accordingly
  • proofreading documents and reports as requested; scheduling and monitoring attendee acceptances for meetings and conference calls;
  • recording meeting minutes and developing summary reports;
  • handling administrative and accounting responsibilities in support of the program;
  • travel arrangements and visas; review and process for approval expense reports;
  • raising purchase orders for any procurement as needed for project(s) and coordinate shipment such that procured items are received by relevant recipients in a timely fashion
  • Participates fully as a member of the Task Force for Global Health by contributing, assisting and participating in projects, activities, and initiatives as requested by management
  • TRAVEL: Less than 10% domestic and/or international travel

MINIMUM QUALIFICATIONS:

  • A high school diploma or equivalent AND five years of administrative experience, OR a bachelor's degree.
  • Proficiency with various personal computer software applications.

 

PREFERRED QUALIFICATIONS: 

  • A bachelor's degree in a related field.
  • Proficiency in a second language.
  • Prior experience working in an international organization.
  • Prior domestic and international meeting logistics experience.
  • Experience with domestic and international donor funded projects.
  • Demonstrated ability to work effectively independently or as part of a team.
  • Demonstrated ability to manage time and prioritize tasks to ensure completion by deadlines.
  • Able to follow established business processes to ensure efficient completion of work.
  • Excellent written and verbal communication in English.
  • Proficiency with Microsoft Office applications and Gmail.

NOTE: This role will be granted the opportunity to work from home temporarily during the COVID-19 pandemic, with intent to return to an Emory University location in the future.  Emory reserves the right to change remote work status with notice to employee.

 

Emory Supports a Diverse and Inclusive Culture


Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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