Emory

The Carter Center: Program Management Specialist, Democracy Program

Job Number
83797
Job Type
Regular Full-Time
Division
The Carter Center
Department
The Carter Center
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Business Operations
Campus Location (For Posting) : City
Atlanta
Location : Name
Carter Center

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Description

The_Carter_Center

 

The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. 

 

The Carter Center collaborates with other organizations, public or private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center.

 

DEMOCRACY PROGRAM:

 

The Democracy Program works globally to support democratic elections and strengthen participatory democracy, consistent with human rights. The overarching objective is to enhance democratic governance and increase effective political participation for all, especially groups that have been historically disadvantaged or that face political, cultural, or socioeconomic barriers. This includes women, racial and ethnic minorities, indigenous persons, persons with disabilities, youth, elderly people, and other marginalized groups.

 

JOB DESCRIPTION:

 

The Programs Management Specialist manages and implements the programs administration of operational, financial, and administrative support, policies and procedures, and program-wide system of project management tools to track budgets, grants, expenses, donor  reporting, and other program information. Under the Direction of the Director, coordinates with the Office of the VP on the development of  objectives, processes, and procedures to ensure effective implementation of program's goals and activities. Identifies and leads efforts to  address specific operational issues. Develops and recommends options for addressing the issues, and under the direction of the Director,  shares recommendations with the Office of the VP. Manages program record-keeping and information-sharing across the program. Serves as program liaison for internal departments (IT, Finance, OO, HR) and external organizations working with the program or seeking  knowledge about the program. May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for  the program. Conducts research and ensures that the preparation of operational, statistical, and financial reports are accurate and factual,  and that all reports comply with regulations and institutional policies. Trains program staff on administrative procedures and represents the program on internal committees and working groups. Manages performance and team effectiveness of program’s administrative staff.  Prioritizes work assignments and special projects as needed. May include occasional travel. Due to international travel requirement, Hostile Environment Awareness Training (HEAT) will be required. This position will report to the Program Director, Democracy Program.

 

FORMAL JOB DESCRIPTION:

  • The Program Management Specialist manages and implements the administration of operational, financial, and administrative support, policies and procedures, and program-wide system of project management tools to track budgets, grants, expenses, donor reporting, and other program information for a program within The Carter Center.
  • Under the direction of the Program Director, the Management Specialist develops objectives, processes, and procedures to ensure effective implementation of program's goals and activities. Identifies and leads efforts to address specific operational issues.
  • Develops and recommends options for addressing the issues.
  • Manages program record-keeping and information-sharing across the program.
  • Serves as program liaison for internal departments (IT, Finance, OO, HR) and external organizations working with the program or seeking knowledge about the program.
  • May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for the program.
  • Conducts research and ensures that the preparation of operational, statistical, and financial reports are accurate and factual, and that all reports comply with regulations and institutional policies.
  • Trains program staff on administrative procedures and represents the program on internal committees and working groups.
  • Manages performance and team effectiveness of program's administrative staff.
  • Prioritizes work assignments and special projects as needed.
  • May include occasional travel.
  • Due to international travel requirement, Hostile Environment Awareness Training (HEAT) will be required.
  • Performs other related duties as required.

MINIMUM QUALIFICATIONS:

  • A bachelor's degree in business administration, nonprofit management, or a related field and three years of office management experience, OR an equivalent combination of experience, education and training.
  • Supervisory experience managing multiple staff is also required.

PREFERRED QUALIFICATIONS:

  • Previous experience in organizations working on democracy, governance, elections and/or related areas preferred.
  • Extensive experience in implementing and coordination of administration, project management, and financial management for 
    international non-profit organization.
  • Strong interpersonal skills, cross-cultural understanding and the ability to lead and motivate diverse, multi-disciplinary remote 
    teams.
  • Experience with various project management tools and applications is a plus.
  • Demonstrated experience in team building, conflict resolution, ensuring participation, promoting mutual respect and active listening.
  • Proficiency in MS Office 365 and other technology.
  • Strong organizational skills along with the ability to work in a fast-paced environment and meet tight deadlines.
  • Excellent written and verbal communication skills are necessary.
  • Prior living or working experience in a developing country is desirable.

Applicants must be currently authorized to work in the United States for any employer.

 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department of work.  Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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