Administrative Assistant, Executive- Winship Cancer Institute

Job Number
Job Type
Regular Full-Time
Exec.V.P. for Health Affairs
Winship Cancer Institute
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Clerical & Administrative
Campus Location (For Posting) : City
Location : Name
Emory Clinic Bldg C

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.


Winship Cancer Institute has served cancer patients throughout Georgia, the Southeast and beyond for over 80 years by working tirelessly to prevent, treat, and cure cancer.  As one of the top-ranked cancer programs in the nation by U.S. News & World Report, Winship provides a multidisciplinary team approach to patient care with integration of world-renowned research focused on producing the best therapies for today and the future.  In addition to providing top-notch care, Winship promotes cancer prevention, treatment, and survivorship through support groups and integrated complementary therapies.  After earning the prestigious comprehensive cancer center designation from the National Cancer Institute (NCI) in 2017, Winship remains Georgia’s only NCI-designated Comprehensive Cancer Center.


Reporting to the Manager, Operations Strategy, the Executive Administrative Assistant will support Winship’s Executive Director.  The incumbent will manage the schedule and key communications of the executive leader to include, but not limited to, executive calendar management, meeting organization and support, drafting/editing reports and memos, arranging travel/accommodations, and composing presentations.  The ideal candidate should feel confident navigating a fast-paced, highly complex work environment, utilizing strong written and verbal communication, administrative, and organizational skills to support executive leadership.   



  • Provides administrative support to the highest level of administration within the organization, primarily consisting of board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine.
  • Examples are limited to a Dean of a College or School, Vice President, President or Chief Executive Officer of an affiliate, etc.
  • Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
  • Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.
  • Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
  • Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
  • Assists in the administration and interpretation of policies and procedures for the organization and department.
  • May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
  • May act as a spokesperson for departmental inquiries.
  • Performs related responsibilities as required.


  • Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
  • Previous experience with various personal computer software applications.
  • Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

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Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.


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