Emory

Administrative Assistant, Executive- Winship Cancer Institute

Job Number
87705
Job Type
Regular Full-Time
Division
Exec.V.P. for Health Affairs
Department
Winship Cancer Institute
This position may involve the following Health and Safety issues:
Not Applicable
Job Category
Clerical & Administrative
Campus Location (For Posting) : City
Atlanta
Location : Name
Emory Clinic Bldg C

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Description

Winship Cancer Institute has served cancer patients throughout Georgia, the Southeast and beyond for over 80 years by working tirelessly to prevent, treat, and cure cancer.  As one of the top-ranked cancer programs in the nation by U.S. News & World Report, Winship provides a multidisciplinary team approach to patient care with integration of world-renowned research focused on producing the best therapies for today and the future.  In addition to providing top-notch care, Winship promotes cancer prevention, treatment, and survivorship through support groups and integrated complementary therapies.  After earning the prestigious comprehensive cancer center designation from the National Cancer Institute (NCI) in 2017, Winship remains Georgia’s only NCI-designated Comprehensive Cancer Center.

 

Reporting to the Manager, Operations Strategy, the Executive Administrative Assistant will support Winship’s Executive Director.  The incumbent will manage the schedule and key communications of the executive leader to include, but not limited to, executive calendar management, meeting organization and support, drafting/editing reports and memos, arranging travel/accommodations, and composing presentations.  The ideal candidate should feel confident navigating a fast-paced, highly complex work environment, utilizing strong written and verbal communication, administrative, and organizational skills to support executive leadership.   

 

JOB DESCRIPTION:

  • Provides administrative support to the highest level of administration within the organization, primarily consisting of board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine.
  • Examples are limited to a Dean of a College or School, Vice President, President or Chief Executive Officer of an affiliate, etc.
  • Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.
  • Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.
  • Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.
  • Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.
  • Assists in the administration and interpretation of policies and procedures for the organization and department.
  • May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.
  • May act as a spokesperson for departmental inquiries.
  • Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

  • Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.
  • Previous experience with various personal computer software applications.
  • Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location.  Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

To ensure the safety of our campus community, the COVID-19 vaccine is required. For more information on the University and Hospital policies and potential exemptions, please see our website.
Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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